Chairside Assistant


Position Title

Chairside Assistant


College of Healthcare Sciences / School of Orthodontics 


Full Time/Non-Exempt

Position Summary

Responsible for preparing exam rooms, delivering supplies to the service provider, stocking exam rooms, taking x-rays, and sterilizing and maintaining instruments.

Essential Job Duties

  • Prepares patient for treatment, sets up instrument trays, prepares materials, and assists service providers in performing orthodontic procedures.  
  • Remove wires for the patient to have a dental cleaning, if the doctor is not available. 
  • Takes diagnostic x-rays. Instructs patients in oral hygiene and plaque control programs.  
  • Makes preliminary impressions for study casts and occlusal registrations for mounting study casts; pours, pulls, casts, and returns to the resident.  
  • Sterilizes and disinfects instruments.  
  • Provides post-operative instructions to patients, as prescribed by service provider. The records treatment information in patient records.  
  • Takes and records medical and dental histories and vital signs of patients, if the doctor is not available. 
  •  Tracks lab procedures, ensuring that results are returned within required time frames.   
  •  Assist Clinical Assistant Coordinator with maintaining supply and material inventories to order replacements as needed.  
  • Performs housekeeping tasks to maintain exam and treatment rooms and storage areas in a clean, orderly condition. 
  •  Maintains OSHA requirements and standards.  
  • Maintains confidentiality; protects the security of dental records and adheres to all HIPAA guidelines/regulations.  
  • Operates standard office equipment and uses required software applications.  
  • Performance other duties and responsibilities as assigned. 

Knowledge, Skills, and Abilities

Knowledge of: 

  • Dental terminology. Orthodontic dentistry chair-side assistance processes and procedures.  
  • Sterilization techniques and procedures.  
  • OSHA standards and requirements.  
  • Florida Laws and Regulations 

Skill in: 

  • Providing chair-side assistance. Sterilizing and disinfecting dental equipment  
  • Operating and maintaining a wide variety of dental equipment. Accurately maintaining patient treatment records.  
  • Operating standard office equipment and using required software applications  

Ability to: 

  • Read understand and follow oral and written instructions.  
  • Organize and prioritize multiple detailed tasks within tight timeframes.  
  • Communicate effectively, both orally and in writing.  
  • Work collaboratively within a team environment. Handle stressful situations and provide a high level of customer service in a calm and professional manner. Inducing calming fearful patients.  
  • Establish and maintain effective working relationships with patients, service provider’s faculty, and other staff. 

Work Conditions

  • Normal business hours. Some additional hours may be required. 
  • Some additional hours may be required. 

Physical Requirements

  • Sitting—up to 7 hours a day 
  • Walking—up to 2 hours per day 
  • Standing—up to 4 hours per day 
  • Computer keyboard—up to 7 hours per day 
  • Lifting—up to .5 hours per day up to a maximum of 30 pounds 
  • Pushing— up to .5 hours per day up to a maximum of 30 pounds 
  • Pulling— up to .5 hours per day up to a maximum of 30 pounds 
  • The following requirements will generally not apply: 
    • Bending 
    • Squatting 
    • Stooping 
    • Reaching 
    • Balancing 
    • Twisting 
    • Crawling 
    • Kneeling 
    • Climbing stairs or a ladder 
    • Outdoors 

Prerequisites Required for Position

Minimum Education Requirement

  • Bachelor's Degree in Business Administration or other related discipline two (2) years experience in providing secretarial and administrative support to executives in an academic medical environment or an equivalent combination of education, training, or experience.


  • A valid driver’s license is required prior to employment and must be maintained during employment.

Important Note

This is not an exhaustive list of all responsibilities, duties and/or skills required for this position. The University reserves the right to amend and change responsibilities to meet organizational needs.

To Apply

Interested applicants, send application materials to Sharon Frazier at