Library Administrative Coordinator

Summary

Position Title

Library Administrative Coordinator 

Department

Library 

Status

Full Time/Exempt

Position Summary

Swisher Library is looking for an energetic, organized individual to provide a high level of administrative support to the Director of the Library and Director of Academic Technology. The successful candidate should have good communication skills and interpersonal skills, a self-starter, detailed oriented, organized, flexible, and the ability to interact with diverse populations.  This is a full-time position.  

Essential Job Duties

• Is responsible for keeping records of library purchases ordered and paid from library funds.  This involves checking and vouchering invoices and forwarding to the accounts payable office 
• Create monthly and annual reports to reflect budget expenditures 
• Prepares periodic expenditure reports for librarians responsible for purchasing from various library accounts 
• Keeps track of time records for the librarians 
• Provides clerical support for the Director of the Library and Director of Academic Technology which may include typing of letters and reports as needed 
• Answers incoming telephone calls and directs call to appropriate department. 
• Sorts and distributes library mail 
• Orders general office supplies and maintains inventory of library equipment and furnishings. Creates purchase orders and maintains vendor account information 
• Initiates requests for necessary building maintenance 
• Coordinate and participate in library events and outreach activities with librarians as needed 
• Ability to use Excel for record keeping and report generation 
• Maintains files and other documents electronically 
• Operates standard office equipment and uses required software applications 
• Maintains confidentiality of directors’ offices 
• Performs reference and instructional sessions as needed 
• Serving as support team member to the faculty librarians in various capacities  
• Performs other duties and responsibilities as assigned 

Special Skills

• Office skills, basic bookkeeping skills, office computer skills 
• Excellent written and verbal communication skills 
• Outstanding interpersonal and professional skills 
• Excellent time management and multitasking skills with the ability to work independently

Work Conditions

• Primarily indoor office conditions. 
• Standard office hours are M-F 8:30am - 5:00pm. Some weekend work required. Special events may require alternate work schedule. 
• Must be able to work through numerous interruptions. 

Physical Requirements

• Must be able to lift and carry equipment and/or supplies weighing up to 40 lbs. 
• Must be able to bend, stoop, and reach. 
• Must be able to operate a computer keyboard and other office machines. 
• Must have vision capable of reading written communications in print or on a screen. 
• Must have adequate hearing to communicate in person or on the phone. 

Prerequisites Required for Position

Minimum Education Requirement

• M.L.I.S degree with proven administrative experience

Minimum Work Experience

• Three years of progressively responsible librarian and administrative work. 

Preferred Qualifications

• Familiarity with libraries or with the higher education environment.

Important Note

This is not an exhaustive list of all responsibilities, duties and/or skills required for this position. The University reserves the right to amend and change responsibilities to meet organizational needs.

To Apply

Qualified applicants, send a resume and completed application to libraryadmin@ju.edu.