HR Generalist and Office Coordinator

Summary

Position Title

Office of People & Culture Generalist and Office Coordinator

Department

Office of People and Culture/Legal and Compliance

Status

Full Time/Exempt

Position Summary

This position serves on a dynamic fast paced team and assists the Office of People/Culture and Legal & Compliance with managing office support and serves as a secondary HR generalist. Looking for a candidate who brings experience, diverse skills, passion, inclusion, and excellent communication skills, to this role. Candidates should be comfortable prioritizing and working on multiple projects simultaneously; This role also coordinates the event planning for major HR events; and assists the Office with various projects.

Essential Job Duties

  • Manages office administration and other HR tasks
  • Serves as HR Generalist within the office as needed.
  • Assists the Office by representing JU welcoming campus culture as the first point of contact of welcoming visitors, applicants and employees via email, phone, and in-person.
  • Assists the SVP and HR Team with appointment scheduling, correspondence, legal, HR, and special projects as needed.
  • Coordinates the event planning for major HR events to include Annual Health Fair, Employee Appreciation Event, Leadership Academy, and Monthly Wellness Seminars.
  • Process Annual Fee Disclosers for the employees who participate in the retirement plan.
  • Periodically monitor & review the HR webpage for any errors or necessary changes.
  • Responsible for organizing and purging termination personnel files.
  • Processes Tuition Fee Waiver Forms for Staff and Administrative employees.
  • Processes New Employee Forms for employees and Aramark employees.
  • Orders office supplies as needed.
  • Other duties as assigned

Special Skills

  • Positive attitude, strong interpersonal skills, awareness and emotional intelligence, with a desire to work in a multifaceted role
  • Ability to handle sensitive and highly confidential information
  • Demonstrated commitment to diversity, equity and including, including the understanding and appreciation for cultural differences that impact a college campus
  • Attention to Detail – accomplishes tasks through concern for all aspects of the position.
  • Demonstrate excellent oral and written communication
  • Possess strong interpersonal skills and positive attitude
  • Excellent customer service skills (friendly, outgoing, welcoming).
  • Ability to thrive and welcome others in a diverse environment
  • Proficiency in Microsoft Office Suite and quick learner of technology
  • Be a self-starter who takes initiative and has good judgement
  • Must be able to multi-task and maintain a high level of professionalism
  • Event planning skills with strong organization skills
  • Ability to work well in high stress situations.

Work Conditions

  • Primarily indoors, but requires the incumbent to be in an outdoor environment when traveling between campus buildings.
  • Exposure to noise from various office machines.

Physical Requirements

  • Sitting for extended periods of time.
  • Moves equipment weighing up to 50 pounds
  • Manual dexterity to efficiently operate a computer keyboard and other business machines.

Prerequisites Required for Position

Minimum Education Requirement

  • Bachelor’s Degree

Minimum Work Experience

  • 3 to 5 years of experience assisting Executive Leadership
  • Prior event planning experience

Preferred Qualifications

  • Experience working in human resources and or legal/compliance

Important Note

This is not an exhaustive list of all responsibilities, duties and/or skills required for this position. The University reserves the right to amend and change responsibilities to meet organizational needs.

To Apply

Qualified applicants, send a resume and completed application to hr@ju.edu.