HR Generalist and Office Coordinator

Summary

Position Title

Office of People & Culture Generalist and Office Coordinator

Department

Office of People and Culture/Legal and Compliance

Status

Full Time/Exempt

Position Summary

This position serves on a dynamic fast paced team and assists the Office of People/Culture and Legal & Compliance with managing office support and serves as a secondary HR generalist. Looking for a candidate who brings experience, diverse skills, passion, inclusion, and excellent communication skills, to this role. Candidates should be comfortable prioritizing and working on multiple projects simultaneously; This role also coordinates the event planning for major HR events; and assists the Office with various projects.

Essential Job Duties

• Manages office administration and other HR tasks
• Serves as HR Generalist within the office as needed.
• Assists the Office by representing JU welcoming campus culture as the first point of contact of welcoming visitors, applicants and employees via email, phone, and in-person.
• Assists the SVP and HR Team with appointment scheduling, correspondence, legal, HR, and special projects as needed.
• Coordinates the event planning for major HR events to include Annual Health Fair, Employee Appreciation Event, Leadership Academy, and Monthly Wellness Seminars.
• Process Annual Fee Disclosers for the employees who participate in the retirement plan.
• Periodically monitor & review the HR webpage for any errors or necessary changes.
• Responsible for organizing and purging termination personnel files.
• Processes Tuition Fee Waiver Forms for Staff and Administrative employees.
• Processes New Employee Forms for employees and Aramark employees.
• Orders office supplies as needed.
• Other duties as assigned

Special Skills

• Positive attitude, strong interpersonal skills, awareness and emotional intelligence, with a desire to work in a multifaceted role
• Ability to handle sensitive and highly confidential information
• Demonstrated commitment to diversity, equity and including, including the understanding and appreciation for cultural differences that impact a college campus
• Attention to Detail – accomplishes tasks through concern for all aspects of the position.
• Demonstrate excellent oral and written communication
• Possess strong interpersonal skills and positive attitude
• Excellent customer service skills (friendly, outgoing, welcoming).
• Ability to thrive and welcome others in a diverse environment
• Proficiency in Microsoft Office Suite and quick learner of technology
• Be a self-starter who takes initiative and has good judgement
• Must be able to multi-task and maintain a high level of professionalism
• Event planning skills with strong organization skills
• Ability to work well in high stress situations.

Work Conditions

• Primarily indoors, but requires the incumbent to be in an outdoor environment when traveling between campus buildings.
• Exposure to noise from various office machines.

Physical Requirements

• Sitting for extended periods of time.
• Moves equipment weighing up to 50 pounds
• Manual dexterity to efficiently operate a computer keyboard and other business machines.

Prerequisites Required for Position

Minimum Education Requirement

• Bachelor’s Degree

Minimum Work Experience

• 3 to 5 years of experience assisting Executive Leadership
• Prior event planning experience

Preferred Qualifications

• Experience working in human resources and or legal/compliance

Important Note

This is not an exhaustive list of all responsibilities, duties and/or skills required for this position. The University reserves the right to amend and change responsibilities to meet organizational needs.

All Jacksonville University employees who work on campus must be vaccinated for COVID-19. Documentation will be requested during onboarding. Our full vaccination policy is available online.

To Apply

Qualified applicants, send a resume and completed application to hr@ju.edu.