Assistant Director of Student Accounts (Collections)
Assistant Director of Student Accounts, Collections
This position is responsible for assisting the Director of Student Accounts in day to day operations of the Student Accounts Office. Process collections review and third party placements. Provide students with assistance in collections related issues. Perkins/Davin loan administration. The assistant director must stay informed about changes in federal and state regulations as it relates to disclosure, truth in lending, etc. to make sure the University stays in compliance.
Essential Job Duties
- Assist with the maintenance and upgrades of existing student accounts receivable system (as needed).
- Accounting functions including journal entries, reconciliations, and financial reporting (monthly).
- Provide assistance to students with third party collection activity (daily).
- Review delinquent student receivables; process third party agency placements (semesterly).
- Process debtor bankruptcies (chapter 7 & 11), file proofs of claim, etc. (daily).
- Work with collection agencies to resolve outstanding balances & coordinate collection activities (2nd, 3rd placements, final write offs, etc.).
- Perkins/Davins/NFLP loan administration (borrower and agency inquiries, promissory notes, exit maintenance, deferment requests, refunds, agency placements, etc.) (monthly)
- Reconcile and post monthly loan servicer escrow for Perkins and Davin (monthly).
- Monitor and actively manage Perkins cohort defaults (rehabilitations, consalidations, etc.).
- Run BILL (on demand).
- Back up for late charges (monthly).
- Back up Student Health Insurance administration (as needed).
- Perform updates to the Academic Catalog
- Backup L3 flight school invoices
- Process 1098Ts
- Copy tuition rate tables
- Backup on student refunds
- Run foreign student withholding.
- Any other projects as directed by Director of Student Accounts.
- Must have collections knowledge and experience.
- Must possess effective communication skills in dealing with numerous campus constituents including students, parents, faculty and staff.
- Strong analytical and accounting/financial reporting skills
- Excellent problem-solving abilities
- Excellent leadership and time management skills
- Superior customer service skills.
- Work is primarily indoors, but requires the incumbent to be in an outdoor environment when traveling between campus buildings or being off-campus
- Standard office hours are 8:30 a.m. to 5:00 p.m.
- Incumbent will be exposed to frequent noise caused by telephones and office machines
- Must be able to lift and carry equipment and supplies weighing up to 40 pounds
- Must be able to bend, stoop, and reach
- Manual dexterity to efficiently operate a computer keyboard and other business machines
- Near vision sufficient to read written communications and computer display screens
- Adequate hearing to communicate effectively in person and by phone
Prerequisites Required for Position
Minimum Education Requirement
- Bachelor’s Degree or equivalent experience
Minimum Work Experience
- Previous cash management
- Previous supervisory experience
- 1-3 years of Accounting or Finance, 1-3 years of collections experience, 1-3 years of billing experience and 1-3 years of supervisory experience.
- Prefer previous accounting or collections experience
- Extensive experience in working with spreadsheets
- Bachelor degree with 5 years of experience in accounting or finance with strong communication and negotiation skills as well as the ability to work collaboratively. Must have consumer credit protection, truth in lending, and Regulation Z knowledge. Ability to work well under pressure and in a fast-paced, team-based, and customer service-oriented environment.
This is not an exhaustive list of all responsibilities, duties and/or skills required for this position. The University reserves the right to amend and change responsibilities to meet organizational needs.