Dates to Remember

Tenure

September

In the Fall semester, no earlier than the fifth (5th) and no later than the sixth (6th) year, the candidate sends a written request for consideration for tenure to the division chair, who shall then inform the dean of the candidacy (Faculty By-Laws and Statutes, Statute 11, Section 4).

October

The candidate prepares a tenure portfolio to document all pertinent information (see Appendix D of the Faculty Handbook). The candidate submits two (2) copies of the tenure portfolio to the division chair by October 15.

November

Prior to December 1, the division chair submits to the dean and the Tenure and Promotion committee (T&P) all pre-tenure evaluations, the division chair's written evaluation and recommendation for or against tenure, the results of the division faculty vote, and a copy of the candidate's portfolio.

December

By December 15, the dean draws up a written evaluation and recommendation for or against tenure and forwards this document to the Provost.

January – May

Members of theT&P committee review the information from the division chair and the candidate's portfolio. The T&P committee meet to draw up a written evaluation and recommendation for or against tenure. This document is forwarded to the Provost. The Provost reviews all documentation including the evaluations and recommendations from the dean and the T&P committee and makes a recommendation to the President. Upon recommendation of theProvost and the President, the final tenure decision is made by the Board of Trustees.

Tenure goes into effect with the notification of approval by the Board of Trustees.

Promotion

September

Faculty members who wish to be considered for promotion will check to verify that she/he satisfies the criteria by rank set forth in the Faculty By-Laws and Statutes, Statute, IV, Section III. The faculty member sends a written request for consideration for promotion to the division chair no later than the 2nd week of the fall semester.

October

The candidate prepares a promotion portfolio to document all pertinent information, following the Suggestions for Tenure and Promotion Portfolios (see Appendix D of the Faculty Handbook). The candidate submits two (2) copies of the promotion portfolio to the division chair no later than October 15.

November – December

Prior to December 1, the division chair submits to the dean and the T&P committee a written recommendation for or against promotion. The division chair sends the portfolios to the dean. The dean reviews the portfolio and, by December 15, sends both copies of the portfolios and written recommendation for or against promotion to the Provost.

January – April

The T&P committee reviews the portfolios and sends a written recommendation for or against promotion to the Provost. The Provost reviews all documentation including the evaluations and recommendations made by the dean and the T&P committee and makes a recommendation to the President.

February

The promotion decision is made by the President. This recommendation does not need approval by the Board of Trustees.

Faculty Development

Full-time faculty may submit their faculty development requests to their division chair or comparable unit chair for signature. The dean signs and forwards the proposals to the Office of Academic Affairs. For faculty whose proposals have been approved, the Office of Academic Affairs will notify them of the approval amount by email. Faculty who have not been approved are notified by their respective dean.

June

All approved travel reimbursements must be submitted before the end of the current fiscal year (June 30).

Faculty Research Grants

November

Full-time faculty who (1) have one year of continuous full-time employment at Jacksonville University at the time of application, and (2) are in good standing in their department, may apply for a Faculty Research Grant (see link for full guidelines). Submissions are due November 15 each year.

December

The FAC will complete blind reviews for each proposal no later than December 15 each year. Committee recommendations will then be forwarded to the Office of Academic Affairs for further review and a final decision.

January

The Provost shall review FAC recommendations, seek clarity should any questions arise, and render a final decision to accept, reject, or request modifications to the proposal no later than January 31 of the following year.

Note: The duration of each award is 12 months, with a start date of July 1 and an end date of June 30. Any funds remaining after the June 30 end date will be forfeited and returned to the pool for future awards.