Accommodations under ADA

1. Faculty members are not required to modify the educational goals and/or core requirements of the course. However, we should operate in a ‘do right by the student mentality’.

2. Temporary medical accommodations:

  • Work to find an alternative option for the student that would not alter the core requirements–such as an incomplete, independent study, etc.
  • If the course has a physical requirement and only able-bodied individuals can complete the core course requirements, the syllabus must reflect this or it could be challenged. (Faculty should also make academic advisors aware of the physical requirements of the course.)
  • If a physical issue (on crutches, for example) for >6 mo., doesn’t fall under Disabilities Act, but we can work with the Disability Support Services office to see what we can do to assist the student.

3. Some examples of reasonable accommodations are listed below, but they are not limited to:•

  • Recording a class lecture, note taking assistance, additional time on exams/quizzes, etc. Students are required to provide appropriate medical documentation to support these requeststo the DSS office.The documentation is reviewed by the Disability Support Services office and discussed with the student through our interactive accommodations process.
  • University should take on responsibility of finding note taking assistance
  • Recordings: any student who received this accommodation has signed an agreement in which they agree and understand that the recordings are only meant to be used for educational purposes.

4. Inclusive environment:

  • University recommends moving toward creating an inclusive environment in an effort to honor best practices. (ex. Closed caption videos, etc.)


  • Core educational requirements (ex. Field work, In class discussion): need to be consistent across sections.

6. Student Affairs has identified an online module through the training tools offered by our insurance provider (EduRisk by United Educators) covering Accommodating Students with Disabilities.

Olga Florez, Director of Disability Support Services, is available to discuss accommodations with faculty, as needed.

Intellectual Property Policy

This policy applies to all faculty, staff, and students (hereafter noted as “author/inventor” unless specifically designated) at Jacksonville University whether associated with the University in a full-or part-time capacity.This policy also covers non-employees (consultants, subcontractors, etc.) of Jacksonville University who participate in research, teaching, scholarship, or supportive activities provided for by the University on or off campus. This policy applies uniformly across Jacksonville University without regard to the individual’s rank, status, or department.

Read more about our Intellectual Property Policy.

Office Hours Policy

  • Advances in technology make it easier than ever before for faculty to maintain and develop meaningful professional relationships with students.  The University values quality teaching and the faculty-student relationships engendered by meaningful educational contact outside the classroom.
  • Faculty are encouraged to be routinely accessible to students through multiple modalities – i.e., in person during traditional office hours, before or after class, via text, telephone, skype, FaceTime, and via other means. If you wish to post specified office hours for students which outline when you are available, I encourage you to do so.
  • Include faculty contact information and contact preferences in course syllabi and be sure to discuss with students. 

Outside Employment

According to the faculty bylaws, individuals accepting full-time faculty employment at Jacksonville University recognize that their primary professional responsibility is to the fulfillment of their obligations to Jacksonville University. Full-time faculty engaged in outside employment shall inform their immediate supervisor of such employment, make certain that this outside employment does not represent a conflict of interest with employment at the University, and not accept an employment time schedule that could or does present a conflict with duties and responsibilities as full-time employees of the University.

Faculty are required to seek University approval for outside employment by completing and returning this form to your Dean by September 1, indicating whether or not you are employed outside of Jacksonville University. Should outside employment by considered for any opportunity that occurs after September 1, you must complete and submit a form to your Dean as soon as possible. Questions about this policy should be referred to the appropriate Dean.

Outside Employment Form 2020-2021

Online Consortium of Independent Colleges & Universities

Jacksonville University is a proud member of the Online Consortium of Independent Colleges & Universities (http://www.ocicu.org, which is hosted at Regis University.) This decision was reached after seeking input from both faculty leadership and our deans. Started in 2005, OCICU is a virtual academic consortium through which university institution members collaborate in sharing fully online, credit-bearing courses and programs. Currently, over 60 institutions are members of the OCICU and more than 1,100 courses are available to users of OCICU. Membership in the OCICU is open to independent, not-for-profit, regionally accredited higher education institutions looking to strategically expand their course offerings and increase enrollments. All courses are offered by credentialed faculty at accredited institutions. Courses are examined by OCICU instructional designers prior to being offered to ensure the highest quality online environment and full accessibility for all students.

Please direct all questions regarding OCICU to oap@ju.edu

Overload Policy

To foster professional development and guarantee academic quality, Jacksonville University limits the numbers of courses a faculty member may teach in the fall and spring semesters in addition to the normal 12 credit hour teaching load as follows:

Full-time faculty

  • Two (2) courses (3 credit hours each) in addition to the normal 12 credit hour load per each full fall and spring semester.
  • Faculty members with release time (e.g., compensated leave; medical leave) cannot teach an overload course per each full fall and spring semester.
  • Faculty members with reassigned time can teach one (1) overload course (3-4 credit hours) above the normal 12 credit hour teaching load (including reassigned hours) per each full fall and spring semester. For instance, a faculty member teaching 9 credit hours with 3 hours reassigned time can teach one (1) overload course (3-4 credit hours) per each full fall and spring semester.
  • Exceptions to the policy are to be recommended by the Dean via an email communication to the Provost prior to submission of a payroll sheet and approved by the Provost.

Division Chairs, Associate Deans, and Directors

  • One (1) course (3-4 hours) per semester above the normal 12 credit hour load (e.g., a division chair teaching 6 credit hours with 6 credit hours reassigned can teach one (1) course (3-4 credit hours) per each full fall and spring semester.
  • This policy applies to all courses: traditional, online, ADP, and graduate courses.
  • Exceptions to the policy are to be recommended by the Dean via an email communication to the Provost prior to submission of a payroll sheet and approved by the Provost.

Summer Overloads

  • For 9-month faculty, overloads are limited in the summer terms to three classes per summer term for a maximum of six classes per full summer.
  • For 12-month faculty, overload classes are limited to four classes per full summer.

Note: Overload classes should be used only to respond to classes that have student demand or classes that will assist with retention and graduation. This policy is subject to budgetary limitations as decided by the Provost.