Administrative Associate (Temporary Appointment)


Position Title

Administrative Associate (Temporary Appointment)


Linda Berry Stein College of Fine Arts & Humanities


Temporary, Non-Exempt 

Position Summary

Provides administrative support to the academic units of the college: School of Art & Design (Departments: Media Arts, Visual Arts), School of Humanities (Departments: Literature, Language & Culture; Philosophy), and School of Performing Arts (Departments: Dance; Music; Theatre). 

Essential Job Duties


  • Generate and process purchase orders, check requests and expense reports
  • Assist Department Chairs in maintaining unit operating budgets


  • Assist Department Chairs with course scheduling
  • Assist Department Chairs with Audition/Portfolio Review materials as requested
  • In collaboration with the Marketing & Communications Coordinator, assist with production of concert/event programs and media
  • Coordinate faculty search campus visits, accommodations, and travel
  • Coordinate conference registrations, accommodations, and travel as requested
  • Coordinate guest artists including contracts, payment, accommodations, and travel
  • Provide general administrative support to Department Chairs, including calendar and scheduling of meetings as requested
  • Submit work orders, including facilities, key requests, and facilities access requests


  • Process adjunct faculty contracts
  • Process full-time and adjunct faculty payroll and overload stipends
  • Prepare faculty new hire paperwork 

Special Skills

Word processing 40 WPM, excellent customer service and communication skill, bookkeeping helpful, good
computer skills. 

Work Conditions

  • Well lighted working area, temperature and humidity controlled.

Physical Requirements

  • Medium physical demand; occasionally handles heavy material.

Prerequisites Required for Position

Minimum Education Requirement

  • High School Diploma or Equivalent

Minimum Work Experience

  • Previous administrative/office/customer service experience

Preferred Qualifications

  • Experience in or familiarity with the Arts and Humanities

Important Note

This is not an exhaustive list of all responsibilities, duties and/or skills required for this position. The University reserves the right to amend and change responsibilities to meet organizational needs.

To Apply

Interested applicants are asked to submit a copy of their resume and cover letter to Vickie Jones at