Administrative Associate (Temporary Appointment)

Summary

Position Title

Administrative Associate (Temporary Appointment)

Department

Linda Berry Stein College of Fine Arts & Humanities

Status

Temporary, Non-Exempt 

Position Summary

Provides administrative support to the academic units of the college: School of Art & Design (Departments: Media Arts, Visual Arts), School of Humanities (Departments: Literature, Language & Culture; Philosophy), and School of Performing Arts (Departments: Dance; Music; Theatre). 

Essential Job Duties

Finance

• Generate and process purchase orders, check requests and expense reports
• Assist Department Chairs in maintaining unit operating budgets

Operations

• Assist Department Chairs with course scheduling
• Assist Department Chairs with Audition/Portfolio Review materials as requested
• In collaboration with the Marketing & Communications Coordinator, assist with production of concert/event programs and media
• Coordinate faculty search campus visits, accommodations, and travel
• Coordinate conference registrations, accommodations, and travel as requested
• Coordinate guest artists including contracts, payment, accommodations, and travel
• Provide general administrative support to Department Chairs, including calendar and scheduling of meetings as requested
• Submit work orders, including facilities, key requests, and facilities access requests

Personnel

• Process adjunct faculty contracts
• Process full-time and adjunct faculty payroll and overload stipends
• Prepare faculty new hire paperwork 

Special Skills

Word processing 40 WPM, excellent customer service and communication skill, bookkeeping helpful, good
computer skills. 

Work Conditions

• Well lighted working area, temperature and humidity controlled.

Physical Requirements

• Medium physical demand; occasionally handles heavy material.

Prerequisites Required for Position

Minimum Education Requirement

• High School Diploma or Equivalent

Minimum Work Experience

• Previous administrative/office/customer service experience

Preferred Qualifications

• Experience in or familiarity with the Arts and Humanities

Important Note

This is not an exhaustive list of all responsibilities, duties and/or skills required for this position. The University reserves the right to amend and change responsibilities to meet organizational needs.

To Apply

Interested applicants are asked to submit a copy of their resume and cover letter to Vickie Jones at vjones11@ju.edu.