Accounting Associate


Position Title

Accounting Associate


Controller's Office

Position Reports to 

Assistant Controller


Full Time/Non-Exempt

Job Summary

The Accounting Associate will be responsible for providing timely and accurate financial information and analysis to support both internal and external reporting. The Accounting Associate will be an experienced detail-oriented individual to assist with bank and other account reconciliations, journal entries, and other general accounting duties for the University. The Accounting Associate will report to the Assistant Controller. The Accounting Associate collaborates very closely with the other accountants and primarily the internal customers within the University.

Supervisory Responsibilities

  • None.


  • Prepare various account reconciliations monthly, including but not limited to Payroll Cash.
  • Coordinate with University Advancement to review and post daily Gift Batches, ie… Give Campus, PayPal, etc…
  • Draws down and returns federal financial aid funds in the USDOE G5 system and prepares the related journal entries.
  • Assist with month-end close activities including the preparation of journal entries.
  • Record Aramark dining service commissions, accruals and amortization of certain cost monthly.
  • Serves as backup for daily recording and reconciliation of cash deposits and disbursements per bank and scanning of bank deposits.
  • Run various financial reports.
  • Backup for printing checks for AP/Student Refunds, and scanning, and indexing of AP vouchers.
  • Assist with annual audits, including all requirements for non-profit higher education reporting, including, but not limited to annual reconciliations, and auditor’s request.
  • Order supplies for Controller’s office as needed.
  • Assist with and sort and distribute all US and interoffice mail to Controllers Office Staff.
  • Complete other projects and duties as deemed necessary by management.

Required Skills/Abilities

  • Detail oriented and strong analytical ability.
  • Strong sense of time management and organization skills.
  • Ability to prioritize multiple assignments and projects, mobilize efforts toward completion; deliver with a high degree of quality, error free, on a consistent basis.
  • Proficient with ERP systems and Microsoft Office products, specifically Excel, Word, and Outlook.
  • Excellent communication skills.
  • Knowledge of accounting/bookkeeping principles.

Education, Certificates, Licenses, & Experience

  • Bachelor’s degree in related field preferred.
  • SCCC or CSCS certification required.
  • At least one year of related experience required.
  • Preferred Qualifications

Physical Requirements

  • Ability to work in an office environment with extensive use of computer and telephone.
  • Ability to lift and carry up to twenty pounds; ability to read, write, handle and process paper documents.
  • Manual dexterity to efficiently operate a computer keyboard and other business machines.
  • Vision sufficient to read written communications and computer display screens.
  • Adequate hearing to communicate effectively in person and by phone.

Important Note

This is not an exhaustive list of all responsibilities, duties, and/or skills required for this position. The University reserves the right to amend and change responsibilities to meet organizational needs.

To Apply

If you are interested in applying for this position, please submit your resume, a cover letter, list of references and completed JU application to Carol Nettles at