Program Development and Operations- Baseball


Position Title

Program Development and Operations- Baseball



Position Reports to (Position Title)

Head Coach, Baseball

Effective Date



Full Time/Exempt

Job Summary

Primary responsibilities are to assist the Head Coach in all aspects of Division I program including, but not limited to, teaching student athletes how to perform baseball, integrate/manage video & data, coordinating team travel arrangements, game day operations and personnel management. This position will also assist the Head Coach in organization, administration, and promotion of the program.


Supervisory Responsibilities

Obtaining, communicating and managing student managers


Assisting with any or all of the following duties as assigned by Head Coach:


BASEBALL – Responsible for:

  • Organizing individual and small group practice activities/exercises as directed by the head coach
  • Organizing, coordinating & managing daily technology/video/data for the program

OPERATIONS– Responsible for:

  • Initiating process for all travel arrangements and submitting reports
  • Coordinating daily game day functions of the program
  • Monitor, organize front office area and order office supplies

EQUIPMENT/APPAREL– Responsible for:

  • Pre- and Post-season inventory
  • Care and maintenance of all equipment/apparel and facilities
  • Initiating process to order equipment/apparel

CAMPS - Responsible for:

  • Following guidelines established by Department, University, and the NCAA for camp procedures and operations
  • Coordinating and operating of youth and prospect camps

SCHEDULING– Responsible for:

  • Scheduling of all competition
  • Submitting schedule to the Finance and Compliance Office for final approval prior to initiating contracts
  • Coordinating and Submitting Practice Schedule to DFO

BUDGETS– Responsible for:

  • Assisting in annual budget preparation
  • Staying within amount budgeted for fiscal year
  • Having all expenditures pre-approved through appropriate channels

PAPERWORK – Responsible for:

  • Completing all paperwork by established athletic department and NCAA deadlines
  • FINANCIAL AID– Responsible for:
  • Understanding NCAA regulations
  • Initiating process for initial and renewal grants
  • Consistently updating team rosters
  • Meeting athletic grant-in-aid budget

ACADEMICS– Responsible for:

  • Supporting all Department of Athletics policies on classroom attendance, study hall, progress reports and enforcing disciplinary actions
  • Working with teams to maintain and increase their APR

FUNDRAISING– Responsible for:

  • Devising new methods of fund raising
  • Being available for Departmental fund raising activities
  • Following guidelines established by Department, University, and the NCAA for fund raising activities

MEETINGS – Responsible for:

  • Attending and contributing to all Department of Athletics meetings and requested functions

Required Skills/Abilities

  • Knowledge of NCAA Rules and Regulations
  • Knowledge of Baseball
  • General understanding of technology applicable
  • Ability to lead, guide and direct graduate assistants, interns and student-athletes
  • Willingness to form relationships with constituents/alumni and help fundraise
  • Excellent verbal and written communication skills.
  • Excellent time management skills.
  • Strong analytical and problem-solving skills
  • Event management experience.
  • Ability to prioritize tasks and delegate.
  • Proficiency in Microsoft Office, Outlook, Yakkertech, Baseball Cloud.

Education, Certificates, Licenses, & Experience

  • Bachelors Degree from an accredited college or University

Physical Requirements

  • Must be able to lift and carry equipment and supplies weighing up to 20 pounds
  • Must be able to bend, stoop, and reach.
  • Manual Dexterity for computer usage
  • Adequate hearing to effectively communicate

Important Note

This is not an exhaustive list of all responsibilities, duties, and/or skills required for this position. The University reserves the right to amend and change responsibilities to meet organizational needs.

To Apply

Interested applicants are asked to submit a copy of their resume along with a completed JU Application to Chris Hayes at