Experiential Coordinator Assistant


Position Title

Experiential Coordinator Assistant


Department of Occupational Therapy

Position Reports to (Position Title)

Department Chair, Doctoral Capstone Coordinator/Fieldwork Coordinator

Effective Date

August 1, 2023


Full Time/Exempt

Job Summary

The primary role of this position is to provide support to the Academic Fieldwork Coordinator (AFWC) and the Doctoral Capstone Coordinator (DCC) specifically to meet the ACOTE standards A.2.4 and A.2.5. requirements, of ensuring the AFWC and the DCC has sufficient support to ensure that the fieldwork and capstone needs of the program are being met.

Supervisory Responsibilities



  • Assist the AFWC and the DCC by providing administrative and regulatory support in the overall management of the experiential curriculum [ACOTE D.1.0]; including compiling of accreditation materials for ACOTE reports and visits.
  • Assist in development and maintenance of Fieldwork contracts and capstone MOUs.
  • Assist in developing, implementing, and managing department policies and procedures associated with fieldwork and capstone standards according to ACOTE.
  • Assist the AFWC and the DCC with event coordination for fieldwork and capstone educator activities and Florida Occupational Therapy Educational Consortium (FLOTEC) meetings and workgroups.
  • Assist the AFWC and the DCC with developing training materials needed to ensure fieldwork educators and capstone site mentors are equipped and prepared for taking students.
  • Assist AFWC and the DCC with organizing and compiling annual/semi-annual reports consistent with Program Evaluation [ACOTE C.1.0. and D.1.0].
  • Assist with the onsite supervision of level 1 fieldwork placements in non-traditional settings.
  • Work with AFWC and the DCC with regular communication with students to keep student fills and information up to date.
  • Assist the AFWC and the DCC on adding and maintaining site folders in the electronic program management system.
  • Assist the AFWC and the DCC with all pre and post student placement tasks.
  • Assist the AFWC and the DCC fieldwork and capstone course materials
  • As needed, assist faculty with course labs/ lectures (up to 25% of hours for course assistance).

Required Skills/Abilities

Occupational Therapy Practitioner: support staff that can speak the “language” of Occupational Therapy when communicating with facilities under the direction of the AFWC and the DCC. 

  • Strong written and oral communication skills necessary for phone calls and email communication to capstone sites and communication with DCC and other faculty.
  • Ability to multi-task for regular follow-up with multiple fieldwork and capstone sites.
  • Exceptional organizational skills and strategies necessary for managing delegated tasks from AFWC and DCC.
  • Understanding of Occupational Therapy, ACOTE standards, emerging practice areas.
  • Understanding of database management systems for navigating, troubleshooting, entering, organizing, and tracking information.
  • Strong technology skills related to Microsoft office programs (Excel, Power Point, Word, Forms, Sway, etc.), Office 365, calendaring skills, and other tools utilized to complete job requirements.
  • Independently motivated to work on delegated tasks.
  • Ability to take initiative when required to solve complex problems.
  • Ability to prioritize competing demands.
  • Excellent time management skills.
  • Critical and analytical forward-thinking skills thinking.
  • Detail oriented.

Education, Certificates, Licenses, & Experience

  • Minimum Education Requirement: Received OTA or OT degree from an ACOTE accredited program; verification of State of Florida Licensure.
  • Minimum Work Experience: 1-year clinical experience as an Occupational Therapy practitioner.
  • Required qualifications: Knowledge and experience of the profession of occupational therapy.

Preferred Qualifications:

  • Previous experience in a higher education setting.
  • Existing knowledge of JU systems.
  • Experience as a fieldwork educator and/or completion of a fieldwork educator certification course.
  • Knowledge of Adobe InDesign, Photoshop, Microsoft Office programs.

Physical Requirements

  • Manual dexterity to efficiently operate a computer keyboard and other business machines.
  • Near vision sufficient to read written communications and computer display screens.
  • Adequate hearing to communicate effectively in person and by phone 

Important Note

This is not an exhaustive list of all responsibilities, duties, and/or skills required for this position. The University reserves the right to amend and change responsibilities to meet organizational needs.

To Apply

If you are interested in applying for this position, please submit a resume, cover letter, list of references and a JU application to Jacqueline Reese Walter, PhD, OTR/L at otsearch@ju.edu.