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2018 EPIC-SPONSORED UNDERGRADUATE RESEARCH GRANT PROGRAM
We are excited to announce the 2018 Undergraduate Research Grant Program, sponsored by JU’s EPIC initiative. To apply, please review the guidelines below and submit all documents to ORSP@ju.edu by November 1, 2017:
Faculty Research Grants
Look for updated Proposal Application Guide to be released September 2017!
Purpose: JU's annual Faculty Research Grant competition is available to promote scientific, scholarly, and creative activities among faculty. Faculty who meet eligibility criteria outlined below may apply for funding to cover the direct costs of research activities or creative efforts thought to advance scientific knowledge, support student success, and enhance the mission of Jacksonville University as a whole.
Eligibility: Individuals eligible for an award must be full-time faculty at Jacksonville University at the time of proposal review. Faculty must have one year of continuous full time employment at Jacksonville University at the time of application, and be in good standing in his or her department. Applications from faculty who have not submitted a final report from his or her previous award may not be considered. Faculty are eligible to apply annually; however, preference will be given to first time applicants.
Submission Details and Project Duration: Faculty Research Grants are offered through an annual competition. Complete applications are due by 5:00 p.m. EST on November 15 of each year; late proposals will not be accepted. In the event the 15th day of the month falls on a weekend or holiday, applications will be due the next business day. All documents should be submitted electronically as one packet to the Office of Research and Sponsored Programs (ORSP@ju.edu); paper applications will not be accepted.
Awards are announced in the spring, and all projects begin on July 1 and end on June 30. Any remaining funds after the June 30 end date will be forfeited and returned to the pool for future awards.
Award Details: Eligible faculty may apply for funding up to a maximum of $2,500. Acceptable uses for the funds include but are not limited to equipment, supplies, library resources, technical support, travel, and faculty salary replacement, as approved by the office of Academic Affairs (AA). Award recipients are expected to actively seek external funding within their discipline, as appropriate, to enhance the sustainability of the internal grant programs at Jacksonville University, and advance the Institution's engagement in sponsored programs.
1. Applicants are strongly advised to thoroughly read and adhere to the directions posted on this page.
2. The Faculty Affairs Committee is committed to conducting its reviews based on the quality and merit of each individual project. Applicants are instructed to not include any obvious distinguishable information, such as names or email addresses, within the Project Narrative that could reveal their identity and jeopardize the blind review process. Identifying information should be on the Application Form, CV, and Letter of Endorsement, and on the separate References Cited, if appropriate.
3. Required Application Components: Applicants should submit their application via email using the files names below for the attachments:
Project Narrative (anonymized) which includes the following headings:
Abstract (300 words or less)
Introduction to Project, Goals and Objectives (1 pages)
Methodology To Be Used (1-2 pages)
Dissemination Plan (1 page)
Plan for Student and/or Interdisciplinary Involvement (1 page)
3. Budget Form and Budget Narrative (2 pages)
4. References Cited (as appropriate)
5. Supplemental Documentation
Letter of Endorsement from Division Chair or Dean
Upon electronic receipt of a proposal, the ORSP will log the application and assign
it a number. In the interest of fairness and unbiased assessment, the ORSP will facilitate
a blind review by providing only the Project Narratives to the FAC review team. Supplemental
Documentation (i.e.., CV and Endorsement Letters) will be part of the initial Administrative
Review by the ORSP. All documents will be available to the FAC review team after
the Project Narratives are scored and logged by the ORSP.
The FAC will complete blind reviews for each proposal no later than December 15 each year. Committee recommendations will then be forwarded to the office of Academic
Affairs for further review and a final decision. The Provost shall review FAC recommendations,
seek clarity should any questions arise, and render a final decision to accept, reject,
or request modifications to the proposal no later than January 31 of the following year. Faculty will be notified of the outcome of their proposal
in writing electronically, and each applicant will receive the proposal's final score
and reviewer feedback. Division Chairs, Deans and the Office of Research and Sponsored
Programs will also receive a copy of the final decision in writing. Should the FAC
require additional information or subject matter expertise prior to submitting a recommendation,
they must request permission for further review from the faculty member who submitted
the application prior to sending the blinded Project Narrative to a qualified reviewer.
In the interest of transparency, the FAC will post each Project Narrative on the Committee Blackboard site.
Applicants and/or co-applicants actively serving on the FAC must recuse themselves from the review process, and the FAC Chair shall ask for a substitute from their respective department in order to ensure that a quorum can be obtained.
Human Subjects: If the proposal involves research using human subjects, applicants should indicate as such on the Application Form. Recipients will be expected to initiate contact with the Institutional Review Board (IRB) and follow its process for timely review and approval. Awarded funds will not be released until evidence of IRB approval is submitted to ORSP@ju.edu.
Intellectual Property and Royalties: Funds to cover the cost of digital recordings or other items capable of producing revenue may be considered; however, they will require additional routing and review through the Office of Research and Sponsored Programs due to the complex nature of royalties and intellectual property.
Budget Requirements: Expenditures must be consistent with the financial policies
of the University, and appropriate record keeping (expense reports, receipts, etc.)
is imperative. If the applicant chooses to forego funding due to a change in plans
or inability to complete the project, funds shall be and placed back into the pool
for future awards. Funds must be used between July 1 of the award year and June 30
of the following year (12 month duration).
Faculty travel in the pursuit of scholarly activities should be thoroughly explained in the proposal. Locations, dates, itinerary, projected travel expenses, and the rationale for completing the work at a university or location other than Jacksonville University should be clearly stated.
Equipment is classified as property that costs more than $500 per item and has a life expectancy of at least three years. Usage of the proposed equipment should be explained in detail, and all equipment purchased through receipt of this award shall remain the property of Jacksonville University.
Final Report: All recipients are required to submit a final report within 60 days of completion, and no later than August 31. Final reports should be submitted as one complete document to the Office of Research and Sponsored Programs (ORSP@JU.EDU) and must include:
Detailed Outcomes: Did you accomplish your stated goals and objectives? Why or why not? What worked? What didn't? Where there any surprises along the way? Would you change anything about your project, knowing what you know now? (1-3 pages).
Evidence of work product(s) such as publications or presentations.
A statement indicating how the project benefited the faculty member, students, and the university.
A description of how the awarded funds were utilized (1 page max).
Statement indicating plans to continue/expand the FGP-supported activity through the pursuit of external funding, including potential funding sources as applicable (1 page max).
Failure to complete a final report following receipt of an FGP award will result in ineligibility for future awards.
FORMAT FOR SUBMISSION: The Project Narrative should be single-spaced, left justified, and include page numbers at the bottom of each page. The font should be a 12-point type and there should be one-inch page margins on all sides. A reference page may also be included as appropriate.
ENDORSEMENTS: Each proposal must be accompanied by one endorsements from the faculty member's Division Chair, Director or Dean. If the proposal involves a course release, the Dean or Division Chair should acknowledge this in his or her letter. If the proposal is a joint application, the co-applicant must also submit his or her CV and endorsement letter.
* Faculty Development versus Faculty Grant Proposals: Travel for poster, podium, or paper presentations should be submitted as Faculty Development Requests, NOT the Faculty Grant Program. Please see separate guidelines and submission deadlines for Faculty Development Requests on the Academic Affairs web page.
Tips for Making Your Proposal More Competitive
- Write your narrative for a general audience. Use language comprehensible across disciplinary boundaries, avoiding the use of technical jargon and discipline-specific abbreviations and symbols.
- Make it easy for the reviewers to review. As you prepare your proposal, use the same headings and titles listed in the guidelines so readers won't have to hunt for the information. If an idea is better explained through a graphic or bulleted list, you may certainly incorporate one or both into your proposal. Tables are also a great way to break up the page and can help readers maintain focus.
- Have a colleague (or multiple colleagues) read your application for clarity of purpose and accuracy. Applications that are unclear or poorly written are not competitive.
- Pay close attention to your budget, ensuring it is both accurate and realistic.
- Project Narrative:
- Abstract: (300 words max.) The abstract should be a stand-alone synopsis of the proposal and it is often written last. Its purpose is to give the reviewer a big-picture view of what you want to accomplish: intent of project (hypothesis, research question or creative goal), significance of project, current gaps in knowledge your work will address, and the potential impact of the work in your field.
- Introduction: (1-2 pages) This section provides the disciplinary context of the project, a summary of its goals and objectives, and a conceptual framework for the proposed activity. This section should also convey why the project is innovative and unique. Provide background on the intellectual significance, originality, and value of the project. What is the problem, idea or question being addressed by this project and how will it contribute to your discipline?
- Methodology: (1-2 pages) This section describes how the project will be carried out and includes details regarding methodology, timetable, and feasibility of the project in the given timeframe. What are the methods you will be using to accomplish your project; how will the project be organized? What is your work plan outlining the course of the project? Describe where the work will be conducted, any specific materials used, and if necessary, explain how you will obtain access to relevant materials.
- Budget with Justification (1 page): Here is where you translate your budget from numbers into words. The justification should answer these questions:
- What will be purchased with the requested dollars in each category?
- How did you arrive at the requested amounts (costs)?
- Why are these costs essential to the project?
- Total requested amount?
- Dissemination: This section describes the expected results, identifies the audience that will be interested in those results, and explains how the findings will be disseminated to the public or to disciplinary peers. This section should also address plans for seeking external support for future follow‐up or related activities.
- Plan for Student and/or interdisciplinary involvement (1 page): Describe in detail the opportunities for student involvement and any collaborations relevant to the project, both on-campus and off.
2. Supplemental Documentation:
- Curriculum Vitae: A CV must be included for the Principal Investigator/Project Director and any Co-Investigator(s). Limit of 3 pages for each person.
- Letter of support from Division Chair or Dean: Share your proposal concept with your Chair or Dean, and request the letter early so he/she has adequate time to prepare in advance of the November 15 deadline.