Institutional Review Board
Fall 2023 Review Timeline
IRB Reviews: If you plan to submit a faculty or student project, please be aware that New Submissions posted by November 30, 2023, may not be approved before the holiday break. Administrative reviews and project approvals for all other projects will continue until the University closes for the holidays on Friday, December 15.
Research Compliance Office Hours – 2023-2024
The ORSP’s Research Compliance Administrator, Dr. Claribel Torres, is available to answer questions related to research activities and give guidance for preparing an IRB or IACUC proposal.
For one-on-one personalized assistance, please contact us to make an appointment during our regular office hours (Monday thru Friday, 8:30 a.m. to 5:00 p.m.)
Send us an appointment request to: email@example.com
STUDENT RESEARCHERS: Faculty mentors are required to attend the one-on-one sessions.
Jacksonville University recognizes that an Institutional Review Board is an indispensable body regarding oversight of research activities undertaken by its faculty, staff, and students. As research activities often involve the potential for abuse of a subject's autonomy and / or privacy rights, Jacksonville University has developed this board to ensure that the rights of all research subjects are protected. All research that involves human subjects, tissues/specimens, data/records, or surveys requires review and approval from the IRB. Researchers may not collect data from human subjects until after IRB approval has been obtained.
JU's IRB is maintained according to its Standard Operating Procedures, and in compliance with 45 CFR 46 ("The Common Rule") and the Belmont Report. The Office of Research & Sponsored Programs provides administrative support to the JU IRB, and helps to facilitate the review process for submissions.
For instructions on how to submit a research proposal to the JU IRB, please see the resources below.
Please Note: For industry-sponsored clinical trials, the JU IRB requires investigators to use an external IRB for all protocol reviews, amendments and continuing reviews. JU has partnered with Western IRB for all externally funded clinical trials, and WIRB submissions may be made directly through IRBNet. The study sponsor is responsible for the cost of the WIRB services, and these costs may be built into in the sponsored research agreement with the University. In the event a sponsor will not pay for the WIRB services, the college will be responsible for the cost.
The JU IRB is only accepting online submission through the platform IRBNet. In order to submit, you will have to build a User Profile using the New User Registration Guide. Additional training guides can be found below.
- New Project Submission Guide
- Post-Submission Advanced Topics Guide
- Designer Enhancements Guide
- Linking Training Credentials Guide
IRBNet also has a database of research training resources. This is a free resource available to all JU faculty, staff and students. The username is jacksonville and the password is training1; you must be logged into IRBNet to access the training and education tools.
Forms and Guidance
Each IRB submission must have certain forms and documents included in the submission in order to meet the requirements for approval. The goal of these forms is to gather all the necessary information for the IRB to make an informed decision about the level of risk of the project. The forms also seek to anticipate the questions of the IRB reviewers looking at the project. Even if the answers to the forms can be found in a larger research proposal document, the JU IRB requires that all investigators use the prescribed forms in order to streamline the review process.
The required forms for each project will vary based on the project design, though most every project will require a Protocol-Application (called the "Pro-App"), an Informed Consent Template, the Investigator Assurances page, and a data table outlining all the data points that will be collected. Any submissions with more than one investigator will require a Research Team Attachment. Student Investigators must have their faculty mentor complete the required forms and sign off on them. If you have any questions about which forms need to be included in your submission, please contact the IRB Administrator.
The most current versions of the forms are available in the Forms and Template Library on IRBNet. To access these forms, log into IRBNet or create an account.
Policy and Procedures
- Standard Operating Procedures
- IRB Definitions - June 2018
- Internet Research Consent Guidelines
- Human Subject Recruitment Guidelines
- Training Requirements
- Review Categories
- Unanticipated Problems and Adverse Events Involving Risks to Subjects
- Requirements for Recruitment by External Researchers
2023-2024 Meeting Dates
IRB Meetings are held on the 2nd Monday of each month. Paperwork for high-risk protocols that required FULL BOARD review (does not apply for exempt or expedited applications) should be submitted no later than 5:00 p.m. (EST) by the submission deadline. Click here for the IRB timeline.
|Meeting Date||Submission Deadline|
|September 11, 2023||
August 28, 2023
|October 9, 2023||September 25, 2023|
|November 13, 2023||October 30, 2023|
|December 11, 2023||November 27, 2023|
|January 8, 2024||December 26,2023|
|February 12, 2024||January 29, 2024|
|March 11, 2024||Februrary 26, 2024|
|April 8, 2024||March 25, 2024|
|May 14, 2024||April 29, 2024|
|June 10, 2024||May 27, 2024|
|July 8, 2024||June 24, 2024|
|August 15, 2024||July 29, 2024|
- Code of Federal Regulations - Protection of Human Subjects
- HIPAA Privacy Rule Information for Researchers
- The Belmont Report
- HHS Human Subject Regulations Decision Charts
JU's Federalwide Assurance: FWA00020200
JU's IRB Registration number: IRB00009290
JU's IORG Registration number: IORG0007742
Email The Jacksonville University Institutional Review Board at firstname.lastname@example.org.
For additional information contact:
Dr. Claribel Torres-Lugo
Research Compliance Coordinator, IRB Administrator
- Email address email@example.com
- Telephone number (904) 256-7151
Dr. Roberta Christopher
Chair, Institutional Review Board
- Email address firstname.lastname@example.org
- Telephone number (904) 256-7287