Procurement Services
Welcome to
Procurement Services
Our goal is to be a trusted partner who delivers outstanding customer service, fosters collaborative relationships, and provides significant value while adhering to a professional code of ethics in support of the University's Mission, Vision, and Values.
What's New?
Colleague Self Service Requisition and Receiving
Beginning Oct. 1, Jacksonville University will transition purchase requisitions from DocuSign to Colleague Self-Service. This is an important next step in our efforts to modernize the University’s purchasing processes, provide departments with better tools and create a more streamlined connection between purchasing and our financial system.
With Colleague Self-Service, requesters will be able to submit requisitions and receive their purchase orders (POs) directly within Colleague Self-Service.
📅 Mark Your Calendar: Oct. 1 GO LIVE
We know that learning a new process takes time, so October will serve as our transition month.
OCT. 1–31 | Transition & Learning
Colleague Self-Service becomes the primary method for submitting purchase requisitions.
Procurement Services will continue to review and process requisitions submitted through
DocuSign during October, giving everyone time to learn and become comfortable with
the new process.
NOV. 1 | Full Transition
Beginning Nov. 1, all purchase requisitions must be submitted through Colleague Self-Service,
and the DocuSign requisition form will no longer be available for new submissions.
See the Training Materials and Resource page for additional resources.
Open Solicitations
No current opportunities
Completed Solicitations
RFQual 27-001 MSRI Floating Dock Repair
The University is seeking competitive proposals from qualified, licensed contractors to replace the Marine Science Research Institute (MSRI) floating dock along the St. Johns River.
POSTED 7/9/2026: RFQual 27-001 MSRI Floating Dock Repair
POSTED 8/4/2026: RFQual 27-001 Addendum 1-Questions and Answers
TIMELINE UPDATE: Due to the delay in posting the answers to written questions received. Also included is a revision to the timeline extending the Proposal due date to 8/12/26 at 3:00 p.m., ET, to ensure Proposers have sufficient time to review the questions and answers prior to the submittal deadline.
AWARDED: Farrell Brothers Marine Construction
RFP 002-2026 Employee Benefits Brokerage and Consulting Services
The University is seeking competitive proposals for employee benefits brokerage and consulting services. Please see the solicitation document, linked below.
TIMELINE UPDATE: Due to unforeseen technicial difficulties, written answers will not be posted today, July 16, 2026. We intend to post the answers on Tuesday, July 21, 2026. At that time, the University will include a revised timeline to ensure Proposers have sufficient time to review the questions and answers prior to the submittal deadline.
POSTED 7/1/2026: RFP 002-2026 Employee Benefits Brokerage & Consulting Services
POSTED 7/21/2026: RFP 002-2026 Addendum 1-Questions and Answers
Requested Plan Data 1 and Requested Plan Data 2
Enrollment Data
AWARDED: Gallagher Benefit Services, Inc.
Revised Purchasing Policy-effective 12/1/2025
Effective December 1, 2025, our revised Purchasing Policy takes effect. All employees involved in purchasing activities, including those seeking reimbursement for non-travel expenditures, should review these materials.
Training materials, including a recording of the recent Purchasing 101 training, and a Q&A feature is available on the JU Procurement Services team on MS Teams. Access the team by clicking the link and using code b066sr7.
A refresher training will be available in January 2026.
Amazon Business Prime Account Relaunch
On October 1, 2025, JU relaunched our Amazon Business Prime account.
If you need access to purchase for the University using Amazon Business Prime, please contact purchasing@ju.edu to request an invitation.
You can access the Jacksonville University | Amazon Business Buyer & Approver Resource Hub at any time to find training materials and step-by-step guides, including recordings of the Approver and Buyer training sessions.
For inquiries relating to an Amazon Business order, transaction, charge, or shipment, contact Amazon Business Customer Support online or by phone at 866-486-2360.
Contact Us
Kasey Smith, Vice President of Budget and Procurement Services
Stephanie Velar, Procurement Analyst
VACANT, Procurement Specialist
Contact us at purchasing@ju.edu!
Nicole Watts, Budget Analyst
Contact us at budget@ju.edu!