Doctoral Capstone Assistant, Department of Occupational Therapy


Position Title

Doctoral Capstone Assistant, Department of Occupational Therapy 


Occupational Therapy  



Position Summary

The primary role of this position is to provide support to the Doctoral Capstone Coordinator (DCC) specifically to meet the newly implemented Standard[ACOTE A.2.1.0] for meeting programmatic and doctoral capstone requirements, including support for any portion of the program offered by distance education (E.g. Capstone Project and Experience [ACOTE D.1.0]). This position will also support the laboratory management and staffing needs for the Department of Occupational Therapy’s dedicated experiential learning environment (NORTH-C) in coordination with the OT Department Chair and Program Assistant.  

Essential Job Duties

  • Assist the Doctoral Capstone Coordinator (DCC) by providing administrative and regulatory support 
    in the overall management of the Doctoral Experiential curriculum [ACOTE D.1.0]; including compiling of accreditation materials for Self-Study and Onsite Visit.   
  • Assist in development and maintenance of Capstone contracts (distinct from Fieldwork).  
  • Assist in developing, implementing and managing Department policies and procedures associated with Doctoral Capstone standards according to ACOTE. 
  • Assist the DCC with event coordination for capstone educator activities and Florida Occupational Therapy Educational Consortium (FLOTEC) meetings and workgroups. 
  • Assist the DCC with developing training materials needed to ensure capstone site mentors are equipped and prepared for taking capstone students. 
  • Assist DCC with organizing and compiling annual/semi-annual Doctoral Capstone reports consistent with Program Evaluation [ACOTE D.1.0]. 
  • Organize and maintain all NORTH-C laboratory supplies, space and inventory/equipment. 
  • Coordinate scheduling of NORTH-C laboratory space through Program Assistant. 
  • Organize and maintain all NORTH-C Library Resources and provide student supervision for on-premises monitoring for all laboratory spaces; and checking out of equipment.  
  • Work with Doctoral Capstone Coordinator and Academic Fieldwork Coordinator to communicate regularly with students on keeping files and information up to date; including Electronic Program Management System (EXXAT database). 
  • Provide NORTH-C onsite support to OT Faculty with maintaining, setting up and organizing clinical laboratory sessions.  

Special Skills

Occupational Therapy Assistant or New OTD graduate: support staff that can speak the “language” of Occupational Therapy when communicating with facilities under the direction of the DCC. 

  1. Strong written and oral communication skills necessary for phone calls and email communication to capstone sites and communication with DCC and other faculty 
  2. Ability to multi-task for regular follow-up with multiple capstone sites; and Fieldwork sites 
  3. Exceptional organizational skills and strategies necessary for managing delegated tasks from DCC 
  4. Understanding of Occupational Therapy, ACOTE standards, emerging practice areas 
  5. Understanding of database management systems for navigating, troubleshooting, entering, organizing and tracking information in the Exxat system 
  6. Strong technology skills related to excel spreadsheet, Microsoft Word, Office 365, calendaring skills and other tools utilized to complete job requirements  
  7. Independently motivated to work on delegated tasks 
  8. Ability to take initiative when required to solve complex problems 
  9. Ability to prioritize competing demands 
  10. Excellent time management skills 
  11. Critical and analytical forward thinking skills thinking 
  12. Detail oriented 

Work Conditions

  1. Primarily indoors except when traveling between campus buildings or being off-campus 
  2. Some regional travel may be required for Capstone site visits/educator meetings 
  3. Standard office hours 8:00am to 5:00pm 
  4. Work is performed under minimum supervision  

Physical Requirements

  1. Manual dexterity to efficiently operate a computer keyboard and other business machines 
  2. Near vision sufficient to read written communications and computer display screens 
  3. Adequate hearing to communicate effectively in person and by phone 

Prerequisites Required for Position

Minimum Education Requirement

  • For COTA Candidates: Associate or Bachelor’s Degree from a regionally accredited institution; Verification of State of Florida Licensure and NBCOT registration. For new OTD Candidates: Verification (transcripts) for completion of Entry-level OTD program.   

Minimum Work Experience

  • For COTA, 1 year clinical experience. For New OTD, completion of Capstone Experience/Project 

Required Qualifications

  •  Knowledge and experience of the profession of occupational therapy

Preferred Qualifications

  • Previous experience in a higher education setting 
  • Existing knowledge of JU systems 
  • Knowledge of Adobe InDesign, Photoshop 

Important Note

This is not an exhaustive list of all responsibilities, duties and/or skills required for this position. The University reserves the right to amend and change responsibilities to meet organizational needs.

To Apply

Interested applicants should submit a letter of interest emphasizing experience and potential, a resume, JU employment application, background check authorization and three letters of reference. Directed to:  

Lori Helgeson, OTD, OTR/L 
Clinical Assistant Professor and Academic Fieldwork Coordinator 
Search Chair