Administrative Associate

Summary

Position Title

Administrative Associate

Department

Linda Berry Stein College of Fine Arts & Humanities 

Status

Full Time/Non-Exempt

Position Summary

Provides administrative support to the academic units of the college: School of Art & Design (Departments: 
Media Arts, Visual Arts), School of Humanities (Departments: Literature, Language & Culture; Philosophy), 
and School of Performing Arts (Departments: Dance; Music; Theatre). 

Essential Job Duties

Finance

  • Generate and process purchase orders, check requests and expense reports.
  • Assist Department Chairs in maintaining unit operating budgets.

Operations

  • Assist Department Chairs with course scheduling.
  • Assist Department Chairs with Audition/Portfolio Review materials as requested.
  • In collaboration with the Marketing & Communications Coordinator, assist with production of concert/event programs and media.
  • Coordinate faculty search campus visits, accommodations, and travel.
  • Coordinate conference registrations, accommodations, and travel as requested.
  • Coordinate guest artists including contracts, payment, accommodations, and travel.
  • Provide general administrative support to Department Chairs, including calendar and scheduling of 
    meetings as requested.
  • Submit work orders, including facilities, key requests, and facilities access requests.

Personnel

  • Process adjunct faculty contracts.
  • Process full-time and adjunct faculty payroll and overload stipends.
  • Prepare faculty new hire paperwork.

Special Skills

  • Word processing 40 WPM, excellent customer service and communication skill, bookkeeping helpful, good computer skills. 

Work Conditions

  • Primarily indoors except when traveling between campus buildings.
  • Some off-campus travel may be required.
  • Work is performed under minimum supervision and requires incumbent to exercise independence and discretion.

Physical Requirements

  • Manual dexterity to efficiently operate a computer keyboard and scientific equipment.
  • Near vision sufficient to read written communications and computer display screens.
  • Adequate hearing to communicate effectively in person and by phone.
  • Medium physical demand; occasionally handles heavy material.

Prerequisites Required for Position

Minimum Education Requirement

  • High School Diploma or Equivalent.

Minimum Work Experience

  • Previous administrative/office/customer service experience.

Preferred Qualifications

  • Experience in or familiarity with the Arts and Humanities.

Important Note

To Apply

Please submit your application form, cover letter, resume and list of references to Tim Snyder at tsnyder2@ju.edu.