Administrative Associate

Summary

Position Title

Administrative Associate

Department

Linda Berry Stein College of Fine Arts & Humanities 

Status

Full Time/Non-Exempt

Position Summary

Provides administrative support to the academic units of the college: School of Art & Design (Departments: 
Media Arts, Visual Arts), School of Humanities (Departments: Literature, Language & Culture; Philosophy), 
and School of Performing Arts (Departments: Dance; Music; Theatre). 

Essential Job Duties

Finance

  • Generate and process purchase orders, check requests and expense reports.
  • Assist Department Chairs in maintaining unit operating budgets.

Operations

  • Assist Department Chairs with course scheduling.
  • Assist Department Chairs with Audition/Portfolio Review materials as requested.
  • In collaboration with the Marketing & Communications Coordinator, assist with production of concert/event programs and media.
  • Coordinate faculty search campus visits, accommodations, and travel.
  • Coordinate conference registrations, accommodations, and travel as requested.
  • Coordinate guest artists including contracts, payment, accommodations, and travel.
  • Provide general administrative support to Department Chairs, including calendar and scheduling of 
    meetings as requested.
  • Submit work orders, including facilities, key requests, and facilities access requests.

Personnel

  • Process adjunct faculty contracts.
  • Process full-time and adjunct faculty payroll and overload stipends.
  • Prepare faculty new hire paperwork.

Special Skills

  • Word processing 40 WPM, excellent customer service and communication skill, bookkeeping helpful, good computer skills. 

Work Conditions

  • Primarily indoors except when traveling between campus buildings.
  • Some off-campus travel may be required.
  • Work is performed under minimum supervision and requires incumbent to exercise independence and discretion.

Physical Requirements

  • Manual dexterity to efficiently operate a computer keyboard and scientific equipment.
  • Near vision sufficient to read written communications and computer display screens.
  • Adequate hearing to communicate effectively in person and by phone.
  • Medium physical demand; occasionally handles heavy material.

Prerequisites Required for Position

Minimum Education Requirement

  • High School Diploma or Equivalent.

Minimum Work Experience

  • Previous administrative/office/customer service experience.

Preferred Qualifications

  • Experience in or familiarity with the Arts and Humanities.

Important Note

Covid Vaccination Information: Faculty and Staff

All Jacksonville University employees who work at any JU facility must be vaccinated against COVID-19.

For more information regarding the JU vaccination policy, please click the link below.

JU Vaccination Policy

To Apply

Please submit your application form, cover letter, resume and list of references to Tim Snyder at tsnyder2@ju.edu.