Assistant Director of Graduate Programs

Summary

Position Title

Assistant Director of Graduate Programs

Department

Davis College of Business & Technology

Status

Full Time/Exempt

Position Summary

The Assistant Director of Graduate Programs works closely with others in the graduate office to support the
strategic initiatives of the college and advance graduate programs. This position includes student advising,
coordination of programmatic activities, and office support.

Description of Essential Job Duties:

  • Manages the Grad2Grad program by assisting in recruiting for the Grad2Grad program. Interviews
    and then manages the undergraduate students that are accepted into the program. Coordinates the
    undergraduate transition to graduate student status.
  • Coordinates Professional Development activities for Master’s level students:
    • Coordinates Graduate level Dean’s Fellows program
    • Organizes and enacts in-person and virtual student orientation each semester
    • Forms cohort study groups for Master’s level programs and organizes networking activities
    • Supports Executive Coaching Series and other events
    • Liaison to CM to ensure availability of appropriate development activities
    • Assist in scheduling and set-up of graduate program events
  • Assists with Day-to-Day operations in Graduate Office:
    • Establish a warm and friendly work environment while providing student support for emergent issues.
    • Supports DCOB graduate programs for accreditation and reporting purposes.
    • Coordinate Educational Testing Services (ETS) testing for business students; procure tests and assists in administering the online exam; retains and provides results.
    • Assists with graduate scholarship and assistantship applications.
    • Assists in the supervision of Graduate Assistants and Student Workers.
    • Provides back-up support and weekend coverage for the graduate programs as needed.
  • Development of knowledge of program requirements and confirmation of accuracy in college catalog and online. Updates webpages as program requirements change.
  • Assists with marketing and promotion of Graduate Activities.
  • Coordinates with others to improve processes, including admissions and marketing.
  • Other duties as assigned.

Special Skills

  • Excellent critical thinking skills
  • Excellent oral and written communication skills
  • Proficiency in Microsoft Word, Excel
  • Ability to use discretionary judgment
  • Strong interpersonal and organizational skills
  • Must be able to maintain confidentiality of records.
  • Must be able to work independently, prioritize and handle multiple tasks.

Work Conditions

  • Standard office hours are 8:30 a.m. to 5:00 p.m. with some flexibility based on the university flex work policy.
  • Work in primarily indoors, but requires traveling outdoors between campus buildings.
  • Typical office-related noise such as telephones and copy machines can be expected.
  • Must be willing to work evenings and weekends as needed.

Physical Requirements

  • Must be able to bend, stoop, and reach.
  • Manual dexterity to efficiently operate a computer keyboard and other business machines.
  • Near vision sufficient to read written communications and computer display screens.
  • Adequate hearing to communicate effectively in person and by phone

Prerequisites Required for Position

Minimum Education Requirement

  • Bachelors degree or 2 years of relevant experience in a higher education setting

Minimum Work Experience

  • Bachelors degree and 2 years of relevant work experience

Important Note

This is not an exhaustive list of all responsibilities, duties and/or skills required for this position. The University reserves the right to amend and change responsibilities to meet organizational needs.

Covid Vaccination Information: Faculty and Staff

All Jacksonville University employees who work at any JU facility must be vaccinated against COVID-19.

For more information regarding the JU vaccination policy, please click the link below.

JU Vaccination Policy

To Apply

Interested applicants should submit a copy of their resume, cover letter, list of references, and a completed JU Application to Barbara Ritter at dcobsearch@ju.edu.