Accounting Associate - Payroll


Position Title

Accounting Associate - Payroll


University Accounting and Financial Services


Full Time/Exempt 

Position Summary

The accountant will fill a key role in the University Accounting and Financial Services Department. The position will support the payroll and human resources departments within the University. 

Essential Job Duties

  • Manages and processes biweekly student payroll in collaboration with student employment coordinator
  • Manages processes assigned steps of semimonthly payroll including, but not limited to:
    • Tracks timecard submissions and verifies accurate time entries and Supervisor approvals
    • Transfer requests/Journal entries within Payroll
    • Graduate tuition benefit administration
    • Garnishment administration
    • Maintains leave balances
  • Updates and initiates tax payments via EFTPS
    • Student payroll and semimonthly payroll as needed
    • 941 reconciliation and preparation as well as year-end W-2 administration
    • Ensuring proper tax codes are assigned and maintained in Colleague ERP
    • Submits 941 tax payment (student payroll) documentation to accounts payable for ACH voucher entry
    • Processes reconciliations of payroll tax accounts as needed
  • Submits Payroll and AP banking files for payment in a timely manner
    • Positive pay and ACH
  • Triage all incoming items to payroll email inbox
    • Routes to appropriate departments/individuals
  • Maintains and updates semimonthly student and payroll schedules, serving as liaison between HR and Payroll departments
  • Reconciles assigned general ledger accounts
  • Prepares reports and necessary journal entries at month end
  • Monitors compliance with federal, state, and local payroll, wage and hour laws and best practices
  • May study to sit for Certified Payroll Professional in Spring 2022
  • Acts as backup in absence of Asst Director of Accounting - Disbursements (processing payrolls, manual checks, voids, deposits, etc.)

Special Skills

  • Previous experience as in payroll, finance or similar role
  • Understanding of local and governmental rules regarding payroll
  • Detail oriented and strong analytical ability.
  • Ability to prioritize multiple assignments and projects, mobilize efforts toward completion, and deliver with a high degree of quality on a consistent basis.
  • Demonstrate the ability to think critically and evaluate procedures and make recommendations that improve productivity.
  • Unique ability to communicate and interact in a professional and positive manner with a wide range of stakeholders including faculty, staff, students, vendors, and others who conduct business with the university community.
  • Excellent writing, oral communications and presentation skills.
  • Excellent computer skills including Microsoft Excel
  • Self-motivated and goal driven

Work Conditions

  • Well lighted office environment.
  • Incumbent will be exposed to frequent noise caused by telephones and office machines.

Physical Requirements

  • Ability to work in an office environment with extensive use of computer and telephone; ability to lift and carry up to ten pounds; ability to read and write and to handle and process paper documents.
  • Manual dexterity to efficiently operate a computer keyboard and other business machines.
  • Vision sufficient to read written communications and computer display screens.
  • Adequate hearing to communicate effectively in person and by phone.

Prerequisites Required for Position

Minimum Education Requirement

  • Bachelor’s Degree in Accounting, Finance, Business Administration/Management or related field

Minimum Work Experience

  • Minimum 3 years accounting experience in a Controller’s/Business Office, preferably in a college or university environment.
  • Ability to successfully balance and manage multiple tasks in an active, fast-paced environment.
  • Excellent oral, written, computer, and time-management skills.

Preferred Qualifications

  • Demonstrated analytical, problem-solving, organizational, interpersonal, project management, communication skills and solid Microsoft Suite skills required.
  • Ability to provide exceptional client service, demonstrate commitment to continuous learning, display appropriate ethical knowledge and commitment and exhibit a sense of urgency and commitment to quality and the timely completion of duties.

Important Note

This is not an exhaustive list of all responsibilities, duties and/or skills required for this position. The University reserves the right to amend and change responsibilities to meet organizational needs.

To Apply

Resumes may be emailed to Assistant Director of Disbursements, Marie MacLaren: