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Satisfactory Academic Progress
Federal Financial Aid Satisfactory Academic Progress
As an administrator of Title IV federal funding, federal regulations mandate that Jacksonville University establish and maintain reasonable standards of satisfactory academic progress (SAP) set forth under the Higher Education Act by the U.S. Department of Education (federal reference 34 CFR 668.34). Therefore policies and procedures have been developed to meet federal regulations to monitor all students in maintaining SAP toward the completion of their degree requirements.
A student's SAP will be evaluated annually upon completion of the spring semester. All periods of attendance will be included in this evaluation regardless of whether the student received financial aid. This evaluation will include a measurement of student's progress set forth in the qualitative standards (GPA) and quantitative standards (credits).
Additionally, undergraduate students must complete their degree requirements within 150% of the established program length of a minimum 120 credit hours earned to equate to 180 credit hours attempted in total.
Grade Point Average – undergraduate students must achieve a cumulative GPA of 2.0 or greater. Coursework taken outside of Jacksonville University do not count towards your JU cumulative GPA. Graduate students must achieve a cumulative GPA of 3.0 or greater.
Completion rate (pace) – undergraduates must complete 66.7 percent of the total credit hours attempted. Transfer hours accepted by JU count as both hours attempted and hours completed. Incomplete, repeated, and withdrawal grades also count as attempted hours, but not completed hours. Graduate students must complete based on the program's academic standards for an academic year.
Financial Aid Suspension
Students who fail to meet satisfactory academic progress are placed on financial aid suspension. Students who are placed on suspension have the option to appeal. An appeal must be based on an extenuating circumstance that seriously affected the student's academic performance (i.e. death of immediate family member, illness, major life event, etc). Appeal forms are available through the financial aid office. Appeal decisions will be mailed to the student within 30 days of receipt of the complete appeal. Submission of an appeal is not an automatic approval. Submitting an academic appeal is also not related to financial aid suspensions, and academic decisions have no bearing on the financial aid status.
The appeal should be submitted to the financial aid office. The submission requirements are detailed below and in the appeal form. Any original documents turned in will not be returned so please be sure to submit photocopies.
- Financial aid appeal form
- Academic plan (see below)
- Typed personal statement explaining the extenuating circumstance and the actions you are taking to ensure future academic success.
- Supporting documentation for extenuating circumstance
If the student appeal is approved the student will be placed on financial aid probation. The probationary period is one (1) payment period/term, unless placed on an academic plan (see below). A payment period at JU is either a fall, spring, or summer term and is the next term of enrollment regardless if the student is receiving financial aid in that term or not. At the conclusion of the payment period/term the financial aid office will review to ensure that the student is now meeting the SAP standards in order to qualify for further federal financial aid funding. If they are not making SAP standards again at that time, they will be on financial aid suspension again and be required to submit a new appeal, including an academic plan.
An academic plan is to be developed between the student and their academic advisor. The student must make academic plans for each term and meet the requirements of the plan. The plan should be in efforts to get the student back to the qualitative and quantitative standards, outlined above. Financial aid will monitor the progress of a student by reviewing the academic plan submitted and the degree audit for the student. If the student fails to meet the conditions outlined in their academic plan, the student will not be able to submit any further appeals or academic plans and will be on financial aid suspension from the university until such time as the student meets SAP requirements. Academic plan forms can be obtained from the JU financial aid office.
Re-establishing Financial Aid Eligibility without Appeal
If the student is allowed to attend JU academically, they may continue at their own expense to attempt to improve completion rates and/or GPA issues. Once a student is back into compliance with SAP, they may contact the financial aid office for review of reinstatement of their financial aid.
State of Florida Standards of Academic Progress
Eligibility for renewal of state awards is determined once a year, at the end of the spring term. The state requires that a student have at least a 2.0 cumulative GPA and meet the institution's definition of satisfactory academic progress. Students are also required to earn a minimum of 24 credits annually for renewal. Completion and cumulative GPA requirements are different for the Florida Bright Futures Scholarship Program.
Jacksonville University Scholarship Renewal Policy
Jacksonville University scholarships are awarded to first-year students for eight semesters or until the undergraduate degree is conferred (whichever is earlier). Transfer student scholarships are awarded for the period specified in the student's initial scholarship notification letter or until the undergraduate degree is conferred (whichever is earlier).
Scholarship renewal is contingent upon students' cumulative grade point average. A 2.50 cumulative GPA is required for renewal of al Jacksonville University scholarships, unless a specific GPA renewal requirement is attached to the scholarship, as in the case of Honors Scholarships and Talent Scholarships. GPAs are not rounded up.
Scholarship recipients must maintain good academic standing in accordance with the following:
- GPAs will be checked at the end of each spring term;
- A student must maintain a cumulative GPA of 2.5 to retain the scholarship (unless otherwise noted).
Scholarship renewal eligibility will be checked at the end of each subsequent spring term. At the time the cumulative GPA is at or above the minimum for the student's scholarship, the Jacksonville University scholarship may be reinstated at the original value. It is the student's responsibility to contacted the financial aid office and request reinstatement of the scholarship at the end of the term if the cumulative GPA has met the minimum standards for renewal.