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EPIC Faculty Project Proposal Template
Collaborative and Interdisciplinary Research Grants
Request for Proposals
The EPIC Collaborative and Interdisciplinary Research Grant program, Collaborate JU (www.ju.edu/collaborate), is made possible through the generous support of the Governor and the Florida Legislature. Collaborate JU’s overall goal is to help students meet Florida’s workforce needs by creating opportunities with outside or inside organizations for students to develop creative solutions to solve a shared problem; develop skills in leadership, project management, and critical thinking; and to function as contributing members of multidisciplinary teams, valuing diverse perspectives and collaboratively resolving problems. These skills will allow students to be conversant in one or more disciplines other than their own, enhance the student’s value towards future employers, ensure the students are competitive in their field of study, and foster collaborative relationships with faculty from other departments and colleges, uniquely positioning JU to provide graduates who are Life Ready, Work Ready, and World Ready.
1. Eligibility: Two or more faculty from different disciplines, with a minimum of two students per discipline, who will collaborate for the duration of the project in shared research.
a. Faculty Requirements:
1. Full time faculty at Jacksonville University willing to share on a collaborative and interdisciplinary research project and provide required reports.
2. Expand the learning eco-system beyond the boundaries of JU’s campus, creating and fostering partnerships for the benefit of students, presenting real world problems for use in the JU course or project; providing mentors for students participating in the project proposal; or providing students with field-based learning experiences.
3. Able to publish/present the project within and outside the JU community.
4. Applications from faculty who have not submitted required reports from previous EPIC grant awards might not receive favorable approval.
5. Adjunct faculty may be part of a team.
b. Student Requirements:
1. Students from any discipline who are in good academic standing at the time of the award (i.e., a 2.5 or better GPA), and are willing to share and present on a collaborative and interdisciplinary research project.
2. Students must make presentations at least twice a year – one podium presentation in the fall (arranged by the EPIC office) and one poster presentation during the JU Symposium in the spring.
2. Submission Deadlines: Proposals must be submitted electronically no later than 5:00 p.m. local time on November 15 and March 15 to EPIC@ju.edu. If the 15th of the month falls on a weekend, the deadline is 5:00 p.m. of the next business day.
3. Submission Guidelines: There are three application components required for submission: Application form; anonymized Project Narrative with Budget, Timeline, and References; and Curriculum Vitae (CV). Each component must be attached as a separate file in one email. Acceptable file formats are MS Word or PDF.
4. Awards: Projects begin January 1 and July 1. Funds must be spent by May 15 and September 15. Requests for extensions may be granted, and any unspent grant funds will be forfeited after June 1.
5. Formatting Instructions: Project Narratives should not exceed seven pages, including references, and should be in portrait layout, single-spaced, left justified, with one-inch page margins on all sides and page numbers at the bottom of each page. Font should be a minimum of 11-point type; ideal fonts are Times New Roman, Arial, or Calibri. The page limit does not include the Application Form or CV’s.
6. Application Instructions: Each proposal must include the following three components –
a. Completed and signed Application Form, available for download at the top of this page or on the Academic Affairs website, under ORSP. The form is fillable on-line and electronic signatures are acceptable.
b. Anonymized Project Narrative. The University Research Committee (URC) is committed to conducting its review based on the quality and merit of each individual project, and prefers to follow a blind review process for evaluating proposals. Individual and team applicants are advised to not include any obvious distinguishable information, such as names or email addresses, within the project narrative that could reveal their identity and jeopardize the blind review process. If any applicant refers to their own work in the references, their names should be omitted. Identifying information should only be on the Application Form and CV’s. Upon receipt of each submission, the EPIC office will conduct an administrative review to ensue applications are complete, and will then forward the Project Narratives to the URC for review. Once scoring of all narratives is complete, the URC will have the opportunity to view all documents for each submission.
The anonymized narratives shall include the following (maximum of seven pages):
1. Abstract, the description of the project in non-technical terms (300 words or less).
2. Project purpose, which must include a discussion of the relevant background for the project. State the premise or subject matter including a project thesis, goal and objectives or hypothesis, the importance of the study to the different disciplines, how the project is collaborative and how will interdisciplinary students collaborate, a brief outline of existing work in the fields (including references), and description of how the proposal relates to previously published work.
3. Methodology, which is a detailed description of the experimental design, materials, methods, replication, analysis, development, and process.
4. Outcomes, which is a discussion of the expected results or product, metrics on how they are successfully measured, and how will the results/deliverables be disseminated.
5. Timetable for the activities you propose to accomplish during the project, including time to prepare for the podium and symposium presentations (see Project Narrative Tips).
6. Detailed budget must include an explanation or justification for all costs (see Project Narrative Tips).
7. List of references cited.
c. Curriculum Vitae. A list of educational background, professional positions held, past grants (external and internal), publications, exhibitions, presentations, papers, and consulting should be included. This should be limited to two pages with emphasis on recent activity that supports the proposal. Team applications must include a CV for each investigator.
7. Eligible budget items include, but are not limited to:
a. Travel to and from libraries, collecting sites, studios, or laboratories.
b. Student stipends.
c. Any materials and supplies used for the project.
d. Equipment used for the project. Note: These items belong to and must stay at JU when the project ends, and must be inventoried yearly. Equipment is classified as property that costs more than $1,000 per item and has a life expectancy of at least one year.
e. Photocopying, survey costs, and software costs.
f. Any travel outside of Florida must be approved in advance by the State. The process typically takes four weeks to complete.
g. Note: State funding may not be used for any costs associated with food, entertainment, furniture, gifts/awards, or advertising.
8. Awardee Requirements:
a. Student podium presentation of project proposal and progress during the fall semester to community leaders.
b. Student poster or podium presentation of project proposal and progress at the spring semester JU Symposium.
c. Final dissemination of work must be outside of JU community.
d. Provide most recent three publications or presentations.
e. If a project involves any research involving human subjects, students and faculty mentors are required to seek appropriate approvals from the Institutional Review Board (IRB) well in advance of the project start date. Funds will be awarded after IRB approval.
f. Utilize Blackboard as the project management platform. All documents/pictures must be uploaded in Blackboard.
g. Quarterly, upload a progress report in Blackboard. Provide photos of milestones/progress of equipment/students (in March, June, September, and December) to be used for media purposes; all pictures must have the names of everyone in the image.
h. Provide a list of all students and faculty participating in the project, year of study, major, and – if graduated – where they are working.
i. Ensure relevant local industry/business/community is involved with the project.
j. Utilize the funds by the assigned deadline.