Advancement Services Coordinator - Gifts and Data Analysis

Summary

Position Title

Advancement services Coordinator – Gifts and Data Analysis

Department

University Advancement

Position Reports To:

Database and Research Manager

Status

Full Time/Non-Exempt

Position Summary

This position will provide general administrative support to the Senior Director of Advancement Services & Operations and the Database and Research Manager in maintaining the Raiser’s Edge database for the University Advancement Office with a specialization in gift processing, reporting and data integrity.

Essential Job Duties

  • Interact with visitors, donors, Board of Trustee members and Jacksonville University personnel as appropriate.
  • Attend events as needed and help facilitate check-in, clean-up, etc.
  • Maintain a level of confidentiality knowing that information being able to be accessed  is on a need to know basis and not all information accessed is available to everyone and discretion is to be observed
  • Assist in general office projects such as mass mailings, event planning, printing facility arrangements, etc.
  • Manages gift entry – checks, matching gifts, Gifts in Kind, stock and other.
  • Joint management of pledges@ju.edu
  • Reconciliations
  • Reviews undesignated gifts
  • Gift receipting
  • Fund/Appeal set-up and tracking
  • Assists with pledge reminders
  • Ad-hoc gift reporting
  • External communications/procedural training – controller, cashier, departmental
  • Bio-Demo updates associated with gifts
  • Controller’s Office reports – daily batch and BBMS reconciliations
  • Weekly Gifts List for departmental heads
  • Manages DevData
  • Serves as back up to the Database and Research Manager/Sr. Director, Advancement Services & Operations
  • Data entry/maintenance back-up
  • Processes online donations and creates receipts on a rotating basis
  • Processes event registration and create receipts for the charitable portion if applicable on a rotating basis
  • Oversees and participates in rotation of online gift and event registrations
  • Other duties as assigned.

Special Skills

  • Fifty-five wpm typing skills, excellent computer skills including Microsoft Word, Excel and Power Point.
  • Skill in data management.
  • Strong interpersonal and organizational skills, maturity to handle sensitive and confidential information.
  • Must be able to multi-task, be a self-starter with good initiative and use good judgment.
 
   

Work Conditions

  • Work is primarily indoors, but requires the incumbent to be in an outdoor environment when traveling between campus buildings or being off-
  • Standard office hours are 8:30 a.m. to 5:00 p.m. Monday through Friday.
  • Occasional weekend hours may be required for special events.

Physical Requirements

  • Manual dexterity to efficiently operate a computer keyboard and other business machines
  • Near vision sufficient to read written communications and computer display screens
  • Adequate hearing to communicate effectively in person and by phone

Prerequisites Required for Position

Minimum Education Requirement

  1. Bachelor’s degree preferred, or equivalent work experience.

Preferred Qualifications

  • Proficiency in Raiser’s Edge or similar software, professional experience strongly preferred ideally in a fundraising environment.

Important Note

This is not an exhaustive list of all responsibilities, duties and/or skills required for this position. The University reserves the right to amend and change responsibilities to meet organizational needs

 

I acknowledge receipt and understanding of this job description.  I verify that I am capable of and willing to fulfill all essential functions of this position.  I am willing to be flexible and willing to do various jobs that are not listed, as the need arises.

To Apply

Applications and resumes can be sent to Chelsea Santoro at uajobs@ju.edu.