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Adult & Transfer Enrollment Advisor


College of Interdisciplinary & Professional Studies - ADP



Reports To

Dean, College of Interdisciplinary & Professional Studies

Position Description

The Adult & Transfer Enrollment Advisor is expected to assist Jacksonville University in the achievement of its vision and mission, with regular communication with students, faculty advisors, and related campus administrators regarding the academic progress and special needs of students.


Essential Job Duties:

  • ​Promote interaction with all Jacksonville University students; assist with course scheduling
  • Advise and work with students on their required Core and Major courses
  • Update all major and minor check-sheets each year based on the current Academic Catalog
  • Collect and post all syllabi from instructors for the first day Blackboard assignments, two weeks before classes start
  • Assist with planning and arranging class schedules for each semester ensuring a variety of courses are offered each evening
  • Primary responsibility to monitor ADP registration and consult with Department Chairs, ADP Academic Coordinators and the Dean about adding or canceling any classes, as well as making any necessary classroom changes
  • Monitor academic progress and provide accurate information about educational requirements and procedures to ADP students
  • Work with Math department to determine math placement exam results and math placement of all ADP students
  • Primary responsibility to prepare, distribute and collect SIRS and give to Academic Affairs
  • Primary responsibility to distribute and collect student comments, when administered; send comments to CAS & DCOB offices, and they will distribute them to the individual divisions for distribution to professors
  • Refer students to other appropriate campus resources and serve as a liaison between faculty and students
  • Maintain student files and academic progress using check sheets in unison with Degree Audit
  • Answer email correspondence and questions/answers in a timely fashion
  • Provide accurate reports on program assessment, retention, mid-term and final grades, etc., to the Dean of CIPS as needed
  • Attend orientation information sessions, assisting in preparation and recruiting activities, as requested by the Dean of CIPS
  • Represent ADP and Jacksonville University in a professional manner to all constituencies
  • Other duties as assigned by the Dean

 Special Skills:

  • Excellent computer skills, with proficiency in Microsoft Word, Excel and Office Suite
  • Type a minimum of 45 wpm
  • Clear, correct and effective communication using the English language required
  • Must be able to work independently, prioritize and handle multiple tasks

Work Conditions:

  • Standard office hours for this position are 9:30 am to 6:00 pm
  • Some evenings and weekends will be required
  • Work is primarily indoors, but requires traveling outdoors between campus buildings

Physical Requirements:

  • Must be able to lift and carry equipment and supplies weighing up to 40 pounds
  • Must be able to bend, stoop and reach
  • Manual dexterity to efficiently operate a computer keyboard and other business machines
  • Near vision sufficient to read communication and computer display screens
  • Adequate hearing to communicate effectively in person and by phone

This is not an exhaustive list of all responsibilities, duties and/or skills required for this position. The University reserves the right to amend and change responsibilities to meet organizational needs. 


Prerequisites Required for Position:

1. Minimum Education Requirement: Bachelor's degree

2. Minimum Work Experience: 4 or more year's experience in an academic environment


Preferred Qualifications:

  • Strong technological application skills required
  • Familiarity with student admissions and enrollment environment is desirable
  • Very strong professional communication skills: verbal and written

To Apply

​Send JU Administrative/Staff employment application, professional resume and letter of interest, via electronic email or surface mail, to:

Dr. Bill Crosby, Dean
College of Interdisciplinary & Professional Studies
Jacksonville University
2800 University Blvd N
Jacksonville, FL 32211





Created at 6/20/2013 3:30 PM by Green, E'Lisa
Last modified at 7/5/2013 9:34 AM by Green, E'Lisa