Jacksonville University publishes, in various forms, directory information
such as a student’s identification photograph, name, address, telephone number,
JU e-mail address, date of birth, place of birth, whether enrolled part-time or
full-time, class, major, dates of attendance, degrees conferred, awards
received, educational institutions attended, participation in officially
recognized activities or athletic teams and weights and heights of athletic team
members. In addition, grades also are considered “directory information” with
regard to determining honor rolls, Dean’s lists, President’s lists, and
graduation honors, all of which may be published. Transcripts of students’
academic records or student grade point averages may be released to the faculty
advisers of officially recognized campus honor societies upon written request
unless the student has filed an objection with the Registrar’s Office. Only
faculty members and appropriate administrators have access rights to student
records.
Students who do not wish to have such information released must notify the
Registrar’s Office during the first two weeks of the academic year. The
Registrar’s Office provides a form for the convenience of students who do not
wish to have information released. These requests must be filed annually with
the Registrar’s Office in the fall term or first term enrolled during a given
academic year.
JU’s policy permits the release of information from a student’s educational
record without written consent to University faculty, staff, and administration
who are responsible for working with such records in registration, counseling,
teaching, financial aid, tuition and fee payment, internship and other activity
directly related to their official responsibilities on a “need to know”
basis.