This page contains important documents related to hiring full-time faculty.  For complete policies, procedures and guidelines please refer to the Search Committee Manual.

Filling A Vacancy
When the chair of division or unit administrator, in consultation with the dean and the SVPAA determine a vacancy in a department exists, the chair shall, with the dean and SVPAA's approval, appoint a search committee.  Prior to the search, the rank and salary range of the position shall be recommended to the SVPAA by the appropriate dean.  The SVPAA shall inform the division chair or unit administrator and the search committee of the range.  The division chair then submits to the dean a completed  Human Resources Action Form which is forwarded to Academic Affairs.  A search can not begin until this form is complete and has been approved by the SVPAA and Financial Affairs.

Advertising for a Search
Once a search has been authorized the Office of Academic Affairs will place a job posting on and the same posting will be listed on the JU "Employment Opportunities" web page.  If the department wants the job to be posted on a specific journal site the information must be sent to Academic Affairs.  Due to the extreme cost and limited exposure, ads will not be posted in the Times-Union newspaper.

Required Documentation to Hire Full-Time Faculty to be submitted to Academic Affairs before a contract letter is created.  Background checks must come back clear.
Human Resources Action Form (must be completed prior to start of search and approved by AA and Financial Affairs)
Memo to Hire  (signed by Division chair and Dean)
New Faculty & Adjunct Checklist (This form is fillable and saveable)
Faculty Application and Letter of Interest
Curriculum Vitae with JU appointment listed
Letters of Recommendation
Information Sheet-New Hire (all sections completed. This form is fillable and saveable)
Original Transcripts
Transcript Notice (This form is fillable and saveable).  This is a recently revised form.
Background Check Authorization form with BIRTH DATE
Direct Deposit Form (attach voided check)
(visual inspection of documents to be certified by department associate and attached to I-9)

Hiring packets will not be processed until ALL official  transcripts are on file in Academic Affairs!