Round 1 for submitting Faculty Development Request are due October 3, 2016 to Academic Affairs
Full-time faculty are eligible to apply for funding to attend conferences and events. Funding limits are placed on whether faculty is attending as an attendee or a presenter. Funding is also based on whether the request is for the first or second trip.
- Requests are submitted to the Division Chair and then Dean for signature. Faculty Development Fund Request Form
Once signed, submit the form to Academic Affairs for the Provost's final approval by sending a hard copy or email to Carrie Ayer
Carrie Ayer via email if the request has been approved and how much it is approved for. Notification will go out if the request is denied as well. Following the decision by the Provost, each faculty member will be notified by
When you've been notified that funding has been approved:
Travel Expense Report
Read JU's latest travel policy before the trip to make sure that you understand the current rules, especially the requirement for itemized receipts. This will come attached to the approval email. For information on completing travel advances and/or expense forms, please refer to the Controller's webportal under "Accounts Payable Procedures". Please refer to the Allocation Policy for the guidelines. When submitting the expense report (with all original receipts) faculty must also attach a Faculty Development trip report. (see below)
Complete the form online. Forms filled out by hand cannot be accepted. Save the completed form to your hard drive. It will not print until saved. Print a hard copy and staple your receipts to it. (Financial Affairs requires original, itemized receipts for expenses and meals. Any restaurant can create an itemized receipt if asked, even if it must be hand written. Example: If you charge a meal to your hotel room or have room service, ask for an itemized receipt that shows what items were ordered. The checkout statement, where your meal is listed as simply “dinner” or “lunch” without specifics, will not work for reimbursement.
Use this link http://www.oanda.com/convert/fxhistory if you need to convert your expenses from other currency to the US dollar. Enter the dates of your trip. The web page calculates an average exchange rate for the period of time you traveled. Put the average on the form and attach the web page printout to the expense report as proof of the correct exchange rate. Faculty Development Trip Report. This is a requirement for reimbursement and further funding. It describes what knowledge you brought back to JU from your funded activity. List seminars/workshops, or other activities that you have presented or will present to your JU colleagues /students using the knowledge gained from your funded activity. A copy of the conference program must also be attached. Faculty Development Trip Report
Send the expense report packet as a hard copy to your division chair who will forward it to the dean who will then forward to AA.
Keep copies of your reimbursement request for your files.
The Controller's Office will send you an email when your check is ready to be picked up.