The following are summaries of President's Council meeting. The group consists of the President, Vice Presidents, Faculty Assembly President, EAC President, Student Body President, and several other executive staff members. The group meets on the first and third Tuesdays. These summaries are just that, a summary of the meeting topics. Questions concerning any topics listed here should be addressed to your vice president or representative.

October 4, 2011

Guidelines for tailgating: The use of the Grove before football games is sold by athletics to patrons and parents who are season ticket holders for tailgating purposes. It is usually non-students, but some students do buy spaces. They presence of drinking games is an issue that needs to be handled  reasonably with families, students and alum. The DCOB back lot is reserved for student tailgating. Current course of action will be to have Campus Security to help educate fans if issues arise.

Decision-making Groups: Academic Affairs is requesting a list of all campus decision-making groups that includes composition, a description and how often they meet. this information is requested for accreditation. Please forward the info to Dr. Becker.

Other:
• President reported on the Trustees meeting that happened last week. The budget was approved. The budget included a 3% raise pool that will appear in pay checks at the end of October and will be retroactive to July. They also approved the sale of the Chi Chi restaurant property on Arlington Expressway. It was sold for appraised value. The proceeds will be used for scholarships. 

• There are two new trustees, Mike O'Mally of CSX and Michael Hill of Acosta Foods. Paul Perez resigned from the board.

• The trustees also approved the University's $85m comprehensive campaign. This will now move into a more public phase. The concluding date is November 2015.

• Commencement will be December 10. Trustee Carolyn Munroe Wilson will be the speaker and honorary degree recipient.

• Signage issues on campus need to be addressed by the administration by contacting Derek Hall.

• There are issues with the graffiti JU senior gift that will need to be addressed.

• Homecoming is in two weeks and there is a big push to enlist alums to come.

• There are 70 people rsvp'd for Parent's Weekend this week. Rain location will be in the DCOB.

• The employee picnic will be this Friday at noon.

• Soccer, both men and women, will host a reunion during Homecoming.

September 6, 2011

Tracking attendance
Faculty are being asked and reminded to take attendance. This will help address new Federal tracking requirements for students receiving aid.

Other:
• Women's soccer had two great home wins against Furman and Georgia State.  
• Volleyball beat Clemson and lost a close one to Florida.
• Men's soccer beat UMASS 2-0
• Football lost a road game to Citadel 31-9. They next play at Western Illinois.
• The auditors are still on campus and should conclude in about two weeks.
• Alumni giving had a nice jump in August. There is some momentum leading into the new academic year.
• A restricted endowment has been received of about $700,000.
• An offer is out for a new director of grants and should be on staff by the end of the month.
• The phone-a-thon will begin next week and will focus on raising monies for scholarships
• Alumni is hosting two events in Atlanta this week.
• The new Wave magazine is out. We are moving to three editions per year, with the next edition coming out at the first of the year. If anyone has story ideas, please forward them to the marketing office.

• The remainder of fence columns have been installed prior to the post-commencement construction of the new entrance.
• JEA is looking to move and update the main transformers.
• Investigating the options related to converting the boilers to natural gas. It will be a significant cost savings.
• MSRI is progressing well. Finished paint is going in. Working on quotes for the road.

• Alum David Walker will be on campus Monday, May 24 for a public speech.
• The Stephen Lang Film Festival will be April 15-19 featuring three films.
• Founder’s Day will be April 16. Lunch and concert on the Science Green.
• The FERPA policy was discussed and new details will be introduced for employees who have access to private data.
• JUSA is discussing library hours with the director. They are developing an agenda for the next year and will present it to the President’s Council.
• Relay for Life is this weekend.
• Men’s 8 won a big race in Philadelphia.
• Phone upgrade is complete.
• Bids are being collected for the new campus card system.
• The faculty and student symposium was a great success last week.
• Open EAC meeting next Wednesday at 10 a.m. Romesburg will speak.
• A stamp collection was donated that we can sell. The collect consists of 90,000+ stamps.

• Delius House is being repainted and some rotted wood is being replaced.
• Dolphin Green surveys are nearly complete and the next step would be to talk to a civil engineer to talk about drainage.
• Energy audit is complete and should be submitted this week.

• There is a pep rally at Chicago Pizza (The Landing) Wednesday 11-1 as part of the 1010XL radio show. JU plays UF in basketball Friday evening.
• JUSA sponsored an open forum with the chair of the Board of Trustees. Over eighty people attended and discussed many campus issues.
• Student pep rally at 4:30 p.m. Friday at Swisher Gym
• Graduation is 10 a.m., Saturday, Dec. 12.
• Employee holiday party is Thursday, December 10
• Mike Huckabee will be on campus tomorrow, 6 p.m. in Swisher Theater
• Thursday is the student holiday party at 5 p.m.

• Surveys are being completed in the Valley and Dolphin Green.
• The new entrance cost estimate is being reviewed.
• Gates at the other entrances are being installed this week.
• The Delius House will be painted.
• MSRI construction is at the 2nd floor.

• The trustees want to have an opportunity to meet casually with students at lunchtime. JUSA will host Trustees Wilcox and Kane on November 12. Also in the planning is an open trustees forum with the students and employees.

• The Board of Trustees approved a strategic plan. Details will be rolled out across campus and used in evaluative processes.

• The Federal Government has changed the reporting requirements. More information is being required on salaries.

• Letters have been sent to students who owe money to the University for this semester. The controller’s office is conducting personal interviews to assist students. The Financial Aid office is involved with assisting the students.

• Spring Spruce Up is scheduled for February 26.
• To avoid the editing problems that we experienced this year, the 2010 University Catalog is open for editing now with deadlines scheduled next summer.
• JU is investigating an on-campus Hertz Rental option for employees and students. It is a very innovative and technologically based.
• JU also has a new corporate rental agreement with Hertz. Info will be distributed across campus.
• EAC is doing a craft sale on November 19 in the lobby of Howard.
• Women’s Cross Country won the conference championship for the first time.
• If women’s volleyball wins out they will finish second in the conference.
• Women’s soccer will play Kennesaw for in the conference tournament semifinals.
• Basketball media day is Nov. 10.

• We are up 218 traditional undergrads for a total of 2,290.
• Total graduate students is 381
• Total headcount for students at JU is 3,554.

• Athletics update: JU hosts UNF in volleyball on Wednesday night at 7. Women’s cross-country is ranked 11th in the south. Friday night is employee night at Women’s soccer. The first home football game is Saturday at 1 p.m. Hertz is coming on as a sponsor of athletics.
• SGA/JUSA presidents are having a reunion on Friday.
• Saturday is Family Day. There are 220 families coming.
• JUSA elections are next week. There are many students interested in becoming involved.
• JUSA is looking at introducing a campus-wide honor code.
• Results from the Strategic Planning survey of faculty & staff are in and being reviewed. Over 100 staff and about 65 faculty provided responses.

• Fence: The project is proceeding well now that permitting is complete. The whole fence should be done next week. The gates are being designed and will be installed. There have been a lot of positive comments on the look of the fence.
• The new locker rooms in the field house renovation are proceeding well.
• Three designated smoking areas have been installed.
• MSRI: Eight feet of soil was replaced and drilling of the pilings has started. New road plans are in and being reviewed.
• The roof on Swisher Science is being replaced.
• Terry Concert Hall had the paint and carpet redone.
• Apartment Buildings 5-8 had major summer work.
• Sodexo is conducting an energy audit

• Students can drop and go Wednesday and orientation starts Thursday with the main opening session at 2 p.m. in Swisher Gym. Matriculation is Friday morning at 10 p.m.

• Campus Security showed their new uniforms to the council. Their name has changed and two Campus Security vehicles have been added.
• IT will be busy getting new faculty and students up and going
• New budget controls are in place
• EAC had elections and the new folks will be starting next month. David LePage will be the new EAC chair
• There are 558 student athletes on campus
• On Sept 14 a Russian delegation is visiting JU to look at the athletic program

• The leaks in the Howard Building were discussed and solutions discussed.
• A large tree fell on Founders did some damage to the roof. Repairs should be completed soon.
• Hurricane season has started. Physical Plant is dealing with some dead trees.
• MSRI: The design documents are 75% and they are reviewing the aesthetics of the building. Foundation work should start within the next couple weeks. The building is on schedule for Fall 2010.
• The fence project should be started soon and completed for Fall Semester.
• Track and football field project are still in review project.
• The circle near Public Safety is getting new grass.

• The theme “Decades of Dolphins” has been selected by an alumni and student committee. This is the 50th reunion of the first four-year graduates. Homecoming is October 16-18.

• The CFO reviewed the current status of the budget as the books are closed.

• Freshman deposits are at 673 with a goal of 600
• Transfer deposits are holding even
• TU are up 165
• Returning registered students are up 160
• Merrill Lynch MBA program is doing well and will start in July.
• Masters in Ed Leadership has at least 20 in each of the three programs.

• JU will participate in the new Yellow Ribbon GI Bill
• JU will host a local fund raising Pediatric Cancer event next March.
• Housing deposits are going strong
• A proposal has come forward to name the roads on campus. Proposed names have been solicited and discussed.
• Trustee committee membership was reviewed
• Public Safety has changed their name to Campus Security. The uniforms are changing and there are two police-like vehicles. The parking booth will be relocated to the Merrill Road entrance.
• September 4th is National “Wear Your College Colors” day.
• Overall fund raising is running up 10% when compared to our three year average. Unrestricted giving has taken it down a little.

• Compliments on the new planting around campus
• The EPA audit second phase is now upon JU. We must create an Environmental Management System that reviews and manages impact.
• Work on the intramural field is continuing.
• Four companies were invited to bid on a campus barrier. Three companies declined. We are looking for additional bidders. It is a decorative metal with brick columns.
• Bids for the new track/field are also being submitted

• Communication to employees concerning outside events such as the geography bee.

• A Committee was established to start the planning for the 75th anniversary for the 2009-10 academic year. The committee will be co-chaired by Kim Hernandez and Derek Hall.

• A security proposal submitted by Public Safety was reviewed. There will be a continuing conversation. JSO will have an open forum Wednesday, April 15 at 3:30 in Gooding Aud.

• Enrollment is looking well. Transfer numbers are up. The Honors interviews were successful.
• Fin Fest was a big success.
• Relay for Life…$10,000 was raised from the event. There were more than 250 people participating.
• The newest Wave Magazine is out in the mail
• The Hall of Fame banquet and the Athletic Awards night are this month.
• Lacrosse has 44 new men’s players and 33 women’s players. The new students are excellent academically.

• Thanks for all the help on Spring Spruce Up. Lots of planting across campus was accomplished. One thousand plants were planted.
• A safety walk illuminated the need for lights to be fixed and the addition of lights in a few areas. Also a few sidewalks need replaced.
• The intramural field needs work and estimates are coming in.
• The new athletic offices will be ready for move-in over spring break.

• The Dupont grant has funded a position and the name of the position is proposed to be Director of Institutional Effectiveness.

• Admissions would like to upgrade the visitor experience and parking is an issue. The topic will be reviewed and changes can happen during the summer.

• A safety walk illuminated the need for lights to be fixed and the addition of lights in certain areas.
• The distance between Blue Light Safety phones was discussed

• JUSA goals include student involvement, communication to students, cleaning up the campus cemetery, traditions and history.

• The current owners of the property are interested in leasing the house back to us. Options for its use were discussed.

• The QEP discussions are winding down and some new themes are emerging. The results will be compiled and distributed.

• Brent Knoblauch introduced Joey Sanchez as the new JUSA president. Joey introduced himself and talked about his years at JU.

• Internal communication and announcements were discussed. Press releases are posted on the website and again in Wave Weekly. Marketing will explore options on c

• ampus.

• The American Heart Association will hold a walk on Sept. 25. JU will organize a team and participate.

• Relay for life will be featured at next Monday’s basketball game. The relay will be held April 3 & 4. There are 18 teams signed up so far.
• Spring Spruce Up on February 27 along with Nellie’s birthday.
• Groundbreaking for the MSRI will be at 10 a.m. on the 27th
• Campus Safety Walk on Feb. 26th
• Women’s basketball plays Thursday and Saturday and Men’s on Saturday and Monday. These will be the last home games.
• March 26 is Science Math and Engineering Day on campus. JU will host over 400 high school students at this event.
• A university in Mexico is looking for a U.S. university partner to provide short-term English courses, faculty exchanges, student exchanges, and other partnerships.

• Softball field had a washout with the heavy rain. There will be more work done to shore the area up.
• The MSRI core samples are fine. The building was bumped to the east a bit.
• There will be a good deal of landscaping as part of Spring Spruce Up.

• The QEP selection committee made a presentation on the selection of a Quality Enhancement Plan. Focus groups are happening now and are part of larger process.
• The QEP will be linked with the strategic priorities. The council brainstormed some of the ideas related to sustainability, diversity and globalization.

• Live feed of student radio to the Howard Lobby. Calming "indie rock" music and controllable by admissions was approved.

• There are possibilities of dealing with the Boy's Home. An equestrian program for our students. The opportunity for students to board horses there. And possible other long-term relationship.

• The policy was reviewed by the council and discussed.

• There have been discussions about how to get copies of textbooks in the library. There are issues and roadblocks that will be worked on.

• They are collecting money for hunger related organizations. This is a national program where they raise millions of dollars nationally. All of the money raised goes to the hunger programs.

• The students are seeking ways to adjust the meal plans and its flexibility. Any changes will be worked through with Financial Affairs and the contract. JU has a high usage rate (89%) for the meal usage.

• Spring sports are starting. We will play UF (#2) here next week
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• erry Whittum predicted lacrosse will surpass football in revenue and exposure in three years.
• Spring Spruce Up is on the 27th.
• The groundbreaking for MSRI will also happen soon.

• Intramural softball field upgrade is underway. The athletic offices are at the drywall stage with a completion date of early March. Parking for visitors will be reviewed.

• We are currently up 44 undergraduate students and down 5 EMBA students.
• Freshman applications are doing well. The admitted students for Fall 2009 are being worked hard.

• The trustees committee for Strategic Planning has asked President to provide information. The list was discussed. The information is needed by next week.

• A student sent an email to the president suggesting a marching band. The topic will be reviewed with Admissions and fine arts.

• A review of the possibility of scholarship football will occur. All costs associated with the program will be reviewed.

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• public institution in Mexico is interested in establishing a US partner to provide ESL training, student exchanges and faculty exchanges. We will meet and discuss their needs.

• There was a leak/flood in DCOB yesterday. Repairs will be made immediately.
• New student orientation is today (138 new students).
• QEP group meetings will be scheduled to review the topic.
• The accreditation software training will happen at the end of January