Parents or eligible students have
the right to inspect and review the student's education records maintained by
the school. Schools are not required to provide copies of records unless, for
reasons such as great distance, it is impossible for parents or eligible
students to review the records. Schools may charge a fee for copies.
Parents or eligible students have
the right to request that a school correct records which they believe to be
inaccurate or misleading. If the school decides not to amend the record, the
parent or eligible student then has the right to a formal hearing. After the
hearing, if the school still decides not to amend the record, the parent or
eligible student has the right to place a statement with the record setting
forth his or her view about the contested information.
Generally, schools must have written
permission from the parent or eligible student in order to release any
information from a student's education record. However, FERPA allows schools to
disclose those records, without consent, to the following parties or under the
following conditions (34 CFR § 99.31):
- School officials with legitimate educational interest
- Other schools to which a student is transferring
- Specified officials for audit or evaluation purposes
- Appropriate parties in connection with financial aid to
a student
- Organizations conducting certain studies for or on
behalf of the school
- Accrediting organizations
- To comply with a judicial order or lawfully issued
subpoena
- Appropriate officials in cases of health and safety
emergencies
- State and local authorities, within a juvenile justice
system, pursuant to specific state law.
Schools may disclose, without
consent, "directory" information such as a student's name, address,
telephone number, date and place of birth, honors and awards, and dates of attendance.
However, schools must tell parents and eligible students about directory
information and allow parents and eligible students a reasonable amount of time
to request that the school not disclose directory information about them.
Schools must notify parents and eligible students annually of their rights
under FERPA. The actual means of notification (special letter, inclusion in a
PTA bulletin, student handbook, or newspaper article) is left to the discretion
of each school.
For more information about FERPA, visit the United States Department of Education
Web site.
Student
Rights Under FERPA
The Family Educational Rights and Privacy
Act (FERPA) affords students at Jacksonville University certain rights with
respect to their education records. These rights include:
a. The right to inspect and review the student's
education records.
Students should submit to the Registrar, Dean, Department
Chair, or other appropriate official, a written request that identifies the
record(s) they wish to inspect. The University official will make arrangements
for access within 45 days of the day the University receives a request for
access, and notify the student of the time and place where the records may be
inspected. If the records are not maintained by the University official to whom
the request was submitted, that official shall advise the student of the
correct official to whom the request should be addressed.
b. The right to request the amendment of the student's
education records that the student believes is inaccurate or misleading.
Students may ask the University to amend a record that
they believe is inaccurate or misleading. They should write the University
official responsible for the record, clearly identifying the part of the record
they want changed and specify why it is inaccurate or misleading.
If the University decides not to amend the record as
requested by the student, the University will notify the student of the
decision and advise the student of his or her right to a hearing regarding the
request for amendment. Additional information regarding the hearing procedures
will be provided to the student when notified of the right to a hearing.
c. The right to consent to disclosures of personally
identifiable information contained in the student's education records, except
to the extent that FERPA authorizes disclosures without consent.
One exception that permits disclosure without consent, is
disclosure to school officials with legitimate educational interests. A school
official is a person employed by the University in an administrative,
supervisory, academic or research, or support staff position (including Public
Safety personnel and Student Health staff), a person or company with whom the
University has contracted (such as an attorney, auditor, collection agency, and
the National Student Clearinghouse); a person serving on the Board of
Directors; or a student serving on an official committee, such as a
disciplinary or grievance committee, or assisting another school official in
performing his or her tasks.
Generally, schools must have written permission from the
student in order to release any information from a student's education record.
However, FERPA allows schools to disclose those records, without consent, to
the following parties or under the following conditions: school officials with
legitimate educational interest; other schools to which a student is requesting
transfer or enrollment; specified officials for audit or evaluation purposes;
appropriate parties in connection with financial aid to a student;
organizations conducting certain studies for or on behalf of the school;
accrediting organizations; to comply with a judicial order or lawfully issued
subpoena; appropriate officials in cases of health and safety emergencies
FERPA allows the University to disclose directory
information without the written consent of the student. Directory information
is information contained in an education record of a student which generally would
not be considered harmful or an invasion of privacy if disclosed. Directory
information includes the student's full name, the fact that the student is or
has been enrolled full-time/part-time status, local and permanent address(es),
e-mail address, telephone number(s), date and place of birth, dates of
attendance, division (school or college), class, major field(s) of study and/or
curriculum, degrees and awards received, participation in officially recognized
activities and sports, weight and height of members of athletic teams,
photograph, and previous educational agency or institution attended by the
student.
A currently enrolled student may request any or all
directory information not be released by contacting the Registrar’s Office.
Such submission of this request shall be honored for the remainder of the term
in which the request is filed, except that such restriction shall not apply to
directory information already published or in the process of being published.
d. The right to file a complaint with the U.S. Department
of Education concerning alleged failures by Jacksonville University to comply
with requirements of FERPA.
The name and address of the office that administers FERPA
are:
Family Policy Compliance Office
U.S. Department of Education
600 Independence Avenue, SW
Washington, DC 20202-4605
For more information about FERPA, visit the United States Department of Education
Web site.