Residential Life Policies
Table of Contents
Residential Life Office: Welcome and Expectations
Administrative Policies and Procedures
Community Standards and Hall Policies
Facility Information and Policies
Safety and Security
Residential Life: Welcome and
Welcome to Residential Life at Jacksonville
University! We believe that a positive residential living experience is rooted
in the number of opportunities that students take to engage in the community
around them. The professional, and student, staff members employed in our
office are dedicated to assisting students in having the most positive on-campus
living experience possible. In addition to challenging yourself with new
experiences during your time living on campus, you are expected to demonstrate
the five principles outlined in our Student Code of Conduct: Respect for
Oneself, Respect for Others, Respect for Property, Respect for Authority, and Honesty.
below policies and procedures embody those five principles and are in place to
ensure that each student has the ability to engage in a positive living
experience while residing in, or visiting, our residential facilities. Please
take the utmost care in reviewing our Residential Life policies. We want each
student to be informed on these expectations as ignorance to, or lack of
awareness of, these policies does not constitute a reasonable response for
violations. The office of Residential Life also affords certain rights and
responsibilities to students and expects in return that students will conduct
themselves in a mature and responsible manner that best represents the
institution and themselves.
We hope that you enjoy your time
living on campus and please do not hesitate to outreach should you need any
assistance, as our goal is always student success!
The Office of Residential Life
Administrative Policies and Procedures
The below Administrative Policies and Procedures are in place to ensure
that each student is aware of the different administrative functions of the
Residential Life office, the protocol for addressing administrative related
issues, and the expectations that both our office and students will be held to.
of Residential Facilities
All residential facilities close at the conclusion of each
semester. Students must depart from the residence halls and
apartments by the following dates and times:
December 13, 2014 (10:00am)
- Conclusion of fall semester
April 25, 2015 (10:00am) - Conclusion of spring semester
June 21, 2015 (10:00am) - Conclusion of first summer term
August 1, 2015 (10:00am) - Conclusion of second summer term
Failure to adhere to the
posted dates and time will result in a minimum $100.00 fine, in addition
to possible disciplinary action.
Students who are required
to participate in officially-sanctioned classes, activities, or events during
periods when housing facilities are unavailable may request alternative housing
accommodations. These requests should be made in writing prior to
the start of the academic term and are made at the discretion of the Director
of Residential Life.
Residents are responsible
for information sent through campus e-mail and campus mail. Thus, please be
sure to check all forms of communication on a daily basis.
Consolidation of Rooms
Students placed in
Temporary Housing at the beginning of fall semester will be relocated to permanent
room spaces as rooms become available. Students will be notified via email of
their new room assignment and will be given instructions to pick up their new
key from the Residential Life Office. Room placement will be determined based
on the date the Housing Applications were submitted. Students placed in
temporary assignments are not guaranteed their room type preference or roommate
Room and apartment damage
will be assessed for cost of repairs or replacement and charged as follows:
1. To any individual who accepts responsibility or is found
to be responsible for the damage.
2. To occupants of a room where the damage was done and
direct responsibility cannot be determined.
If damage is deemed to be
intentional in nature, disciplinary action will also be taken. Repeated
occurrences or damage by an individual or group will be investigated to
determine whether further disciplinary measures are warranted, including
dismissal from the University.
Gender Neutral Housing
Jacksonville University and
the Residential Life Office seek to provide accommodations to students
with diverse needs, including transgender individuals. Such
accommodations are offered based on availability, compliance with published
procedures, and timetables for applications and contracts. Decisions to
offer such accommodations are made on a case-by-case basis that recognizes the
variability of individual needs and preferences, as well as space
availability. Prospective or current students who desire to discuss such
arrangements should contact the Director of Residential Life. The
Director can provide a personal and confidential assessment of available
Laundry facilities are
located in each hall. It costs $1.25 to wash and $1 to dry. It usually takes 60
minutes to dry an average load of clothes. The machines work on the “Dolphin
Dollar” system attached the JU student ID. Laundry machine “swipe card units”
are located in each laundry facility for easy machine payment. Students can add
“Dolphin Dollars” to their JU student ID by going to www.JUdolphin1card.com.
Repair problems on washers and dryers and refunds should be reported to
the Office of Residential Life at (904) 256-7538 or email@example.com.
Liability for Losses or
The University does not accept responsibility for loss, theft or damage to
personal property of students. The University assumes no responsibility
for items lost or stolen from student rooms, student automobiles, storage
areas, laundry rooms, etc. The University strongly recommends that all
students carry renter's insurance coverage for all items or property.
Residential students are advised against keeping large sums of money or other
valuables in their rooms.
Students are encouraged to guard against theft by recording serial numbers of
all their personal property and marking all with their name. The
best guard against property loss from a student’s room is a locked door.
Report any property loss immediately to the Campus Security Office.
Students locked out of their room or apartment may visit the Residential
Life Office during normal business hours (8:30am – 5pm, Monday through
Friday) and check out a temporary key free of charge. If the temporary
key is not returned within 24 hours, there will be a $55.00 charge posted to the
student's account, and the lock(s) will be changed.
If a student is locked out after-hours (5:00pm – 8:30am, Monday through Friday)
or on the weekends, the student may contact the Resident Advisor (RA) on
Call for their building to access to their room. A student ID
card is required before a student will be allowed back into his/her
room. After 3 “after-hours” lock outs, students will be charged $15.00 to
their student account for each additional after-hours lock-out. Lock out
counts will reset at the end of each academic year.
Residence hall keys are not
to be duplicated or loaned. Students are prohibited from placing their own
locks on individual doors.
If a key is lost, the
lock(s) to the student's room or apartment will be changed and occupants of the
room will need to obtain new keys from the Residential Life Office.
Additionally, a $55.00 charge will be posted to the student's account in
relation to the lock change and replaced keys. Students who duplicate a
room key or do not return their room key at the end of the academic year will
also be assessed a $55.00 charge.
All new students to
Jacksonville University are required to live on-campus at Jacksonville
University for two (2) academic years.
New students are required
to live on-campus for this period of time because Jacksonville University
is committed to the educational development of its students both in the
classroom and in the residential facilities. Studies show that students
who live on-campus earn better grades, are more involved in student
organizations, and graduate at higher rates than students who live off-campus.
You are not required to
live on-campus during your first two years at Jacksonville University if
you meet any of the following criteria:
1. You are at least
21 years old.
2. You are legally
3. You are currently
serving on active duty in the military.
4. You live with an immediate
family member in Duval, Baker, Nassau, St. Johns, or Clay county.
The Residential Life Office defines “immediate family member” as a
parent, legal guardian, or sibling.
5. You are a transfer
student who is at least two years removed from high school.
If you meet any of the other criteria listed above, please complete the
Residency Exemption Request form located on the Residential Life website.
This form can be emailed (firstname.lastname@example.org), faxed (904.256.7582), or
returned in person to the Residential Life Office in Oak Hall.
Room and Roommate Changes
Room and roommate changes will typically
be permitted only during designated periods. Room change requests are only
considered as space is available and are processed on a first come first serve
basis. The first room change may result in a $25 processing fee. All subsequent
requests may be $50. A student who wants to change rooms should follow
1. Room Change Request Forms which can be found at the Residential
Life Office must be completed and signed by all students involved in the
2. All students involved must check out properly and a room
inspection will be completed during the change process. Students will be held
responsible for damages not noted on their original Room Condition Report
3. Key Exchange must take place in the Residential Life Office.
Room and/or roommate changes that do not follow this procedure are considered
unauthorized room changes and all students involved in the change are subject
to an immediate $100.00 fine at the time the unauthorized room change is
confirmed. Forcing, or attempting to force, resident students to move out of a
room, suite or apartment is prohibited and may result in disciplinary
action against the student.
Condition Reports (RCRs)
RCRs will be completed by Residential Life Staff prior to
move-in. Upon move-in, students will be informed to check their email for
Damage Log Report. Students can fill this form out to report any damages or
issues with their rooms or furniture and email it back to email@example.com. If access to email is limited or the
electronic copy is not accessible, paper copies will be available at the
Residential Life Office located in Oak Hall. All Damage Log Reports must be
submitted within 7 days of moving into the room. All undocumented damages can
be assessed for charges upon move-out.
Students are eligible to live in the Village Apartments if they
meet one of the following criteria:
1. Are 21 years of age
or older by the first day of the term.
2. Earned 45 or more credit
hours by the first day of the term.
* Traditional 1st year students are not eligible to
live in the Village Apartments during their 1st year residing on
campus, regardless of incoming credit hour amounts or totals.
3. Have lived on-campus at Jacksonville University for at least two years
(four semesters, excluding summer).
The Residential Life Office
may make exceptions to this policy in order to keep vacancies to a minimum.
When a mid-term vacancy occurs in the Village Apartments, the Residential Life
Office will find an eligible student to occupy the open room.
Current residents may not be consulted during this process.
When severe weather may affect Jacksonville University, the President, or
designee, will activate the University’s Emergency Management Team to take any
precautionary measures needed.
In the event of a Hurricane Warning, all residential students will be
encouraged to evacuate campus. Any remaining students will be
consolidated to Oak Hall. Students who choose to leave campus must notify
a Residential Life staff member before leaving campus. The Residential
Life Office will devise and coordinate procedures for housing remaining
Withdrawal from Housing
A student who has decided to leave the residential facilities must follow the
1. Inform the Residential Life Office of his/her intent
2. Coordinate a time with a Resident Advisor to complete the “Room
3. Return keys to the Residential Life Office.
Students who cancel their housing after August 1 will not be refunded their
damage deposits. Beginning the week of move-in, additional refunds are based
upon the refund schedule stated in the housing contract. Students who are
removed from the residence halls or apartments for disciplinary reasons will
not be eligible for any room or board refunds.
Community Standards and Hall Policies
The below Community Standards and Hall Policies are in place to ensure
that each student is aware of their residential Rights and Responsibilities,
the protocol for addressing Community Standard and Hall related issues, and the
expectations that both our office and students will be held to.
· The rights to study, read, relax and sleep without
measurable interference, noise or distractions, and the responsibility to help
others have these rights.
· The right to feel safe in the residence halls, and
the responsibility to help ensure the safety for others in the building.
· The right to have respect shown for one’s privacy,
and the responsibility to respect the privacy of others.
· The right to have respect shown for one’s personal
property, and the responsibility to respect other’s personal property as well
as community property.
· The right to have visitors within the hall,
apartment, or house during visitation hours, and the responsibility for the
behavior of those guests.
· The right to live in an area free of intimidation
and physical or emotional harm, and the responsibility to ensure this right for
· The right to a clean living environment and the
responsibility to help keep it clean and report maintenance issues as they
· The right to maintain one’s personal beliefs and
values, and the responsibility to respect the beliefs and values of others.
1. Students are expected
to obey all local, state, and federal laws governing
the possession, use, and distribution of alcohol.
2. Any student under the age of 21 is prohibited from being in the
presence of alcohol at any time. If a student is under the age of 21 and
in a room/apartment where alcohol is present, all students present are in
violation of the student code of conduct (regardless of age).
3. A student over the age of 21
is not permitted to possess or store alcohol at any time when a roommate under
the age of 21 is present.
4. Students over the age of 21 are not
permitted to possess or store alcohol at any time in common space areas of
their apartment when any apartment-mate is under the age of 21.
5. Students over the age of 21 may not permit students under the age of 21
to be in the presence of, possess, store, or consume alcoholic beverages in the
legal students’ rooms (hosting).
6. Alcoholic beverages are not permitted in public areas of residential
communities, including, but not limited to, hallways, breezeways, lobbies,
stairwells, elevators, balconies or public areas adjacent to a residential
intoxicated is a violation of the Code of Student Conduct. Any student whose
behavior evidences intoxication on the campus will be in violation of the JU
Alcohol Policy, and is subject to the sanctions of the JU Alcohol Policy.
8. “Drinking games” and other activities which promote excessive
consumption of alcohol are prohibited. Any paraphernalia
associated with such activities, including but not limited to “beer pong
tables” and “beer funnels”, will be confiscated—and not returned to—students.
Sheets of plywood and rectangular tables decorated in such a way as to indicate
a “beer pong” playing surface will also be confiscated.
9. Mass quantities of alcohol are prohibited. Students over the age of 21
are prohibited to be in possession of alcohol in the residence halls that exceed the following packaging amounts:
Beer: 72 fluid ounces (“6-pack”)
Wine: 750 milliliters (“traditional” wine bottle size)
Liquor: 750 milliliters (“traditional” wine bottle size)
Possession of packaged
alcohol quantities that exceed the above outlined amounts will constitute a
violation of the university alcohol policy.
10. Kegs and associated
paraphernalia will be confiscated from, and not returned, to students.
Containers and Displays
Empty alcoholic beverage containers and/or packaging are not permitted to be
stored, displayed or collected for any reason. Promotional signs or
posters for alcoholic beverages or illegal drugs are permitted in
student's rooms, but may not be displayed on windows, external doors,
balconies, or any surface that can be viewed from outside the room or
apartment. Decorative shot glasses may be displayed in rooms,
but are subject to confiscation in a manner that violates the university
policy on alcohol use.
In order to maintain the aesthetic integrity of the Village Apartments and to
ensure the safety of students, the following rules apply to the apartment
1. No university-provided furniture may be located, at any time,
on the balcony
2. No more than six (6) people may be on the balcony at any one
3. Throwing of objects off the balcony is prohibited
4. Grills are prohibited.
5. No items should be hung from balcony rails (including, but not
limited to: towels, rafts, signs, clothing, flags and lighting)
a. Signs related to “school
spirit” shall be permitted pending the approval of the Residential Life office.
Each sign shall be evaluated on a “case by case”
6. Balconies may not be used for storage purposes
(including, but not limited to: garbage, indoor furniture, and bicycles)
7. Smoking is prohibited, along with candles, fireworks, or
any items that are combustible or utilize an open flame
8. Alcohol consumption is prohibited
Bicycles may either be stored in a student's room, or on bike racks provided by
the university, and are prohibited from being stored in any other
location. Bikes may be stored in a student's room as long as all
roommates agree to storage of the bike in the room.
Bike racks can be found in
the following locations:
1. Behind Oak Hall
2. In Front of Botts Hall
3. Between Botts Complex and Williams Complex
4. In front of specific Village Apartment locations
Storage of bikes (or other
items) underneath the stairwells in the Village Apartments is prohibited.
Bicycles found abandoned in
or around residential facilities at the close of the semester will be
Vehicles with combustion
engines may not be stored in or around residential facilities. Motorcycles and
scooters should be parked in an appropriate parking lot. Vehicles found in
violation of this policy will be removed by the University, and all costs
associated will be charged to the responsible party’s student account.
Cohabitation is not permitted in residence halls and
apartments. Cohabitation exists when a person who is not assigned to
a particular residence hall room or apartment uses that room or apartment as if
he or she were living there.
Examples of cohabitation include‚ but are not limited to:
- Accessing the room or apartment while the assigned occupants are not present
- Utilizing a key to enter a room or apartment to which one is not assigned
- Keeping clothing and other personal belongings in the residence hall or
- Sleeping overnight in the room/apartment on a regular basis
- Using the bathroom and shower facilities as if they lived in that
- When a guest’s continual presence hinders a roommate’s ability to study‚ sleep‚
and/or occupy their room‚ this will also be considered a violation of this
In order to promote health and sanitation, as well as prevent fire hazards, the
following restrictions and rules apply to cooking appliances:
1. Microwaves (800 watts or less)
coffeemakers and electric kettles with automatic shut-offs are permitted
3. Hot plates, toasters, toaster ovens, and “George
Foreman” style grills are not permitted in residence halls
4. Toasters, toaster ovens, and “George Foreman” style
grills are permitted in the Village Apartments.
5. Full size
refrigerators and freezers are not permitted in the residence halls
or Village Apartments.
- Only university provided full size refrigerators and freezers are
permitted on campus.
Courtesy Hours are in effect 24 hours a day, 7 days a week both inside and
outside the residence halls. Consideration for others is a primary component of
community living and students agree to uphold this expectation when they become
residents. Noise level must not deter students who want/need to study or
sleep at any time. Students must comply with any student or staff member's
request to observe courtesy hours.
Please note: Speakers may not be
placed on windowsills/balconies, and pointed outside the room. This
behavior is considered to be in direct violation of courtesy hours and will be
addressed by Residential Life and Campus Security staff.
Dangerous and Disruptive
The following activities are deemed dangerous/disruptive, and are prohibited in
1. Accessing rooftops or ledges
2. Climbing from windows
3. Scaling or rappelling exterior walls
4. Throwing, bouncing or kicking of any object in or from a
window, ledge, roof, stairwell, balcony, hallway or any other common area.
5. Playing sports in individual rooms, hallways, or lobbies
Damages to facilities resulting from these activities will result in
charges to either the individual or the community.
The following items are not permitted in the residential facilities (Residence
Halls and Village Apartments), and will be confiscated if found:
Warmers (operating with a heated plate)
a. Candle Warmers operating with a “bulb”
4. Flammable Liquids
5. Halogen Light Bulbs
or Holiday Lights
7. Live Christmas and Holiday Decoration Trees
8. “Fireworks” or any other
Charcoal, gas, and electric grills are prohibited from being used or
stored in of the residence halls and apartments or within any of the
surrounding areas. George Foreman Grills are also prohibited in the
residence halls, but may be used and stored in the Village Apartments.
Community grills are
located in the following areas:
1. Adjacent to Building 4 in the Village Apartments
2. In the Village Apartments 5-8 courtyard
Guests in Residential
Jacksonville University has open visitation; students may have guests (student
or non-student) twenty-four hours a day, however the following rules and
1. All guest visits must be approved by all roommates/suitemates
and the office of Residential Life.
a. Approved guests are permitted to stay no longer than 3 days in Residential
2. Guests must be escorted at all times while in the residential
3. Guests visiting students of the opposite gender must use the
restroom facilities in the lobby, unless the resident being visited has a
4. At no time may a resident or a resident’s guest deny a roommate
access to his/her room or behave in a manner that causes the roommate to become
5. Cohabitation is prohibited. (see Cohabitation policy)
6. Residents are not permitted to assign or sublease their
assigned spaces, or other residential spaces, to other people.
7. All residents will be held accountable for the behavior and
conduct of their guests while they are in the residential facilities. All
resident guests are expected to adhere to all University and Residential Life
All rooms in Oak Hall contain loft beds. In addition, a limited number of
rooms in Botts Complex and Williams Complex contain bunkable beds.
Requests may not be made to have beds placed in, or removed from a
student's room. Only loft beds provided by the University are
permitted in the residential facilities.
Residents are not permitted
to construct or install lofts.
Bunking pins are available in the Residential Life Office for students who
would like to bunk their beds.
Students who would like to raise or lower their beds in Oak Hall are asked to
place a work order with their Resident Advisor or the Residential Life
Musical instruments may not
be played in student rooms except from electronic instruments with
headphones. Musical instruments may not be played during quiet
All pets, other than university approved service animals
and non-carnivorous fish, are prohibited in and around residential
facilities. This includes, but is not limited to, all courtyards,
breezeways, common spaces and parking lots within the residential
communities. Fish must be stored in tanks of 15 gallons or less while in
the residential facilities.
Any student who is observed, or any student whose guest is observed, with a
dog, cat or other prohibited animal – visiting or residing – on residential
premises will incur a $100.00 fine. If the pet is not removed within 24
hours, students are subject to increased fines, further disciplinary action,
and removal of the animal by the University.
Students are also
discouraged from feeding any stray animals around campus.
Exceptions will not be made for any temporary keeping of pets. Professional
Residential Life Staff members who live on-campus are allowed to keep pets when
approved by the Director of Residential Life.
Designated quiet hours are as follows:
Sunday – Thursday: 11:00pm – 9:00am
Friday-Saturday: 12:00am – 10:00am
The Residential Life Office may modify designated quiet hours for specific
periods as the situation may arise, including, but not limited to, finals week,
when quiet hours are in effect 24 hours per day. Students who violate
quiet hours will be subject to a $25 fine, and may be referred for
appropriate disciplinary action.
Residents assume total responsibility for their room/suite/apartment
and for the behavior and activities which occur within all assigned living
areas. This includes the common living spaces (living room/kitchen) in
university apartments and suite restrooms in Oak Hall.
All residential facilities, including student rooms, balconies, and breezeways
are smoke-free. Smoking is prohibited within 30 feet of any entrance or
exit to a residential facility. Violation of this policy by a student may
result in an immediate fine and additional disciplinary
Fines for violating this policy are as follows:
First offense: $100
Second offense: $300
Third and additional offenses: $500
Hookahs are not permitted on campus or in the residential facilities.
Possession and/or use of a hookah in the residential facilities will be
considered a violation of this policy and will result in confiscation of the
hookah. If confiscated, hookahs will not be returned to their owner.
The use of electronic vapor
and/or smoking devices including, but not limited to, electronic cigarettes are
not permitted in any campus buildings including residential facilities. Use of
an electronic cigarette in the residential facilities will be considered a
violation of this policy and will result in the above outlined fines and
additional disciplinary action.
Solicitation and Sales
Salespeople and solicitors are not permitted in residential facilities at any
time. Unauthorized salespersons should be reported to
the Residential Life Office (x7538) or Campus Security
Only postings, flyers, or
other materials authorized by the Residential Life office can be distributed in
(or on) any of the residential facilities on campus.
Unauthorized Use of Space
Unauthorized use of space
is not permitted in residence halls and apartments. Unauthorized use of
space occurs when a person who is not assigned or authorized to have
access to a particular residence hall room, apartment, common space, secured space,
or storage area gains access through means not approved by the university.
Examples of Unauthorized Use of Space include‚ but are not limited to:
- Accessing a room or apartment while the assigned occupants are not present
- Entering a room or apartment (utilizing a key or through other means) to which
one is not assigned
- Occupying a room or apartment to which one is not assigned
- Accessing an adjoining empty suite room through the restroom
- Accessing an assigned room or apartment before a check in process has been
- Accessing to university storage areas or other maintenance areas for any
Williams Hall “Fire Pit”
Student use of the Williams
Hall “Fire Pit”, located directly behind the Williams Hall lobby, must receive
approval from the Assistant Director of Residential Life located in the
Williams Hall Residential Life office. Please contact the Office of Residential
Life at (904)-256-7538 or at firstname.lastname@example.org to request approval or for
more information on this process.
*The University reserves
the right to adjust the Residential Life Policies as it determines necessary in
order to assure fairness, order, efficiency, or the physical and emotional
security of individuals*
Facility Information and Policies
The below Facility Information and Policies are outlined to ensure that
each student is aware of the different services the Residential Life office and
the University provide, and the expectations that both our office and students
will be held to.
The thermostats in the residence halls are very sensitive.
For this reason, students should adjust only the fan switch (high, medium, low)
and not the thermostat. If residents experience any problems with temperature,
they should place a work order with Residential Life. The charge for replacing
a damaged thermostat is $150.00. In many buildings, opening a window while
running the air conditioner can upset temperature control for the entire floor.
Opening windows also creates conditions conducive for mildew growth. Students
should keep windows closed while the air conditioner is operating.
Please note: The Williams and Botts complex employ a
heating and cooling system that services each building with only cold or warm
air depending on seasonal temperatures. During times of seasonal weather
transition this can cause temperature fluctuation in these residential
communities. Residential Life encourages the reporting of any temperature
concerns to our office, and for students to work collaboratively with our
office during these times of transition.
University buildings receive cable channels from a cable TV service
provider with a selection of both High Definition and Standard Definition
channels. For more information on Digital QAM Service, Making Your TV Campus
Cable Ready, Frequently Asked Questions, and Repair Procedures and Service
Issues, please visit the Residential Life page on the JU website.
Common Area Damages
Residents assume responsibility for the condition of their assigned room/suite/apartment
and for the the damage which occurs within all assigned living areas. This
includes the common living spaces (living room/kitchen/bathrooms) in university
apartments and suite restrooms in Oak Hall. Unless the students responsible for
damages to these spaces can be identified, damage charges for common space
areas will be collectively billed to all students assigned to
For the convenience of students and JU personnel, Oak Hall is equipped with
passenger elevators. Use of the elevators is a privilege and students are
expected to make use of them in a responsible, safe and respectful manner. In
keeping with this expectation, tampering with the alarm, misuse or defacing of
the elevators, or entering the elevator shaft is prohibited. Students found
responsible for tampering with the alarm, misuse or defacing of the elevators,
or entering the elevator shaft may be subject to disciplinary action and/or
fines. Additionally, students who enable the entry of an unauthorized
person into the elevator may be subject to disciplinary action.
Note: Availability of the elevators may be limited on occasion in order to
accommodate residents or guests with a disability, the moving of belongings, or
Flyers may not be posted in elevators.
At no time is any
University-issued furniture allowed on the Village Apartment balconies, or
otherwise outside of the room or apartment in which it was found. Charges will
be assessed for any damages made to university furniture.
Individual Room Furniture:
Students are responsible
for the condition of their rooms and all furniture assigned to it. University
provided room furnishings must remain in students’ individual rooms.
Charges will be assessed if furniture is found to be missing. Students may
rearrange furniture, but must use it only for its intended purpose. Upon
checking out of a room, all furniture must be reassembled as it was originally
found. Should a student choose to bring additional room furniture (mattress,
bedframe, desk, etc.), the student furniture must be arranged and used in a way
so that all university furniture safely remains in room. Waterbeds are not
allowed in residence halls. If additional furniture is brought into the
residential facilities, it must be removed when the residence halls close or
the student leaves the University. Students will be charged for the removal of
any furniture or other personal items left after vacating their
Common Area Furniture:
Furnishings in the common
areas of the residential facilities, including apartment common areas, are
provided for the use of all the students and may not be taken into individual
rooms. Protection of public areas and equipment is the shared responsibility of
Mildew and Mold
Humidity inside buildings in Florida is often high which
encourages the growth of mildew and mold. Mildew is a fungus that produces spores
that grow and spread easily through the air. These spores can cause allergic
reactions and other health issues. Mold and mildew grow in areas that are dark
The following are suggestions for preventing and treating
mold and mildew:
· The key to prevention is to keep everything
clean, well lit and dry.
· Hang up damp towels and clothes to dry
Leave the bathroom door and shower curtain open
to allow the walls to dry after showering.
· Select cleaning products specifically designed
to treat/prevent mold and mildew.
· A weak solution of bleach and water can also be
effective in cleaning mold and mildew.
· Most shower curtains can be cleaned in a washing
machine with bleach, detergent and warm water.
not permitted to paint any of the interior or exterior surfaces of their
assigned residential space. This includes, but is not limited to:
A/C units or vents
will be charged for any costs associated to returning the assigned space to its
original painted condition. Residents will also be held responsible for any
corresponding conduct violations related to damaging university property.
Recycling services are provided in all residential facilities. Students
are encouraged to recycle the following items by placing them in a designated
1. Plastic bottles and containers labeled #1-7
2. Aluminum cans
Below is a list of trash disposal areas in each of the residence halls:
Botts Complex - Large trash cans in community restrooms on each floor
Oak Hall (A&B Wings) - Trash room across from the stairwell in the A
wing of each floor
Oak Hall (C&D Wings) - Trash room across from the stairwell in the D wing
of each floor
Williams Complex - Large trash cans in community restrooms on each floor
Below are the nearest dumpster locations for each residential facility:
Botts Complex - River Road near the residence hall entrance to campus
Oak Hall - River Road near the residence hall entrance to campus
Village Apartments 1, 4, 5, & 6 - Across from Wilma's Little
Village Apartments 2 & 3 - Back corner of the parking lot closest
to Shircliff Hall (Building 2)
Village Apartments 7 & 8 - Parking lot closest to Building 8
Williams Complex - River Road near the residence hall entrance to campus
Trash may not at any time, be placed in hallways, breezeways, on doorsteps,
balconies, or in other public areas of the apartments.
Excessive trash in the residential facilities or failure to properly dispose of
trash will result in fines being placed on students’ accounts as well as
possible disciplinary action for repeated offenses.
Safety and Security
The below Safety and Security policies are in place to ensure that each
student is aware of the partnership between themselves and University to ensure
that they are provided with a safe and healthy living environment. The below
polices are expectations that both our office and students will be held to.
Part of the obligation of community living is to help safeguard the living
environment. Students are reminded that they share in the
responsibility for the security of their rooms and the buildings in which they
live. Students are expected to keep their rooms/apartments locked at
all times and also to report individuals who appear to be tampering with locks,
damaging facilities, harassing students, or behaving suspiciously. Students need
to be particularly security-minded at times of check-in, holiday breaks,
check-out, or when fewer residents are in the residential facilities.
The following behaviors can
compromise the security of other students, and are prohibited:
1. Giving one’s personal keys or ID card to another person.
2. Leaving keys or ID card in a public space.
3. Propping open lobby doors or card swipe doors.
4. Attempting to force open any secure access
5. Interfering with the locking mechanism of any door.
6. Allowing individuals who seek entry to “piggyback” (allow others to
enter the building without using their own entry card).
found responsible for any of the behaviors above will be subject to
disciplinary action, including fines to cover the costs of door repair or
Fire Alarm Procedures
When a fire alarm sounds:
1. Proceed immediately to the nearest designated exit (do not use
exiting the building, follow further instructions given by Resident
Advisors or Security Officers
3. Do not re-enter
the building until given permission by a university official.
In the event of a fire
alarm, please make reasonable efforts to assist any students with a physical
disability. Wheelchair-bound students should be transported to the
nearest stairwell, and emergency personnel should be informed of the student's
location upon their arrival.
Students found responsible
for not evacuating a building during a fire alarm will be immediately
fined $100.00 on each occasion, and may face further disciplinary action.
Health & Safety
To ensure the health and
safety of all residents, residence hall rooms and apartments are checked
periodically by the Residential Life staff. Room cleanliness, arrangement, and
hygiene issues that interfere with the comfort, safety, security, health or
welfare of the residential community will be addressed during these
inspections. The Residential Life Office will distribute expectations for these
inspections prior to their occurrence.
Residents must adhere to
1. Room windows must remain closed when the air conditioner is in
operation. The air conditioning equipment does not function properly when
windows are open.
2. Window screens may not be removed at any time. Students who
have removed a window screen will be required to pay for any damages or
transparent tape and double-sided tape may not be used on floors, walls,
woodwork or doors. Non-marring adhesive materials are permitted. The
Residential Life Office recommends properly used 3M Command Strips as an
adhesive material. Charges may be assessed for any damage caused by improperly
used or removed adhesives.
shelves and unauthorized lofts (see “Loft Beds” policy) are not permitted.
Students who have constructed these items will be given written notice to
remove them. Failure to do so within 48 hours will result in additional fines
being assessed directly to the student’s account, as well as potentially affect
the status of the student’s on-campus housing.
vents should never be obstructed. Blocking the airflow can create a fire
with any of the fire safety equipment is prohibited. All smoke alarms, fire
detectors and other safety devices must be in proper working condition at all
times. At no time should a smoke detector be found turned off. Any issues with
malfunctioning smoke detectors, fire alarms or other safety equipment should be
reported immediately to the Residential Life Office.
Installation of ceiling fans or air conditioning units is prohibited.
that the display of certain items may be considered offensive and disrespectful
to some community members, the University requires the use of discretion
concerning the content of pictures, posters or written materials displayed in
rooms and hallways. Residents possessing any materials the University deems
questionable will be asked to move such items to a more discreet posting
location, or remove them entirely.
9. Daily room
care and cleaning are the responsibility of each student. Rooms should be
orderly at all times.
10. Trash must be
taken to the appropriate trash receptacles.
11. Trash bags may
not be stored temporarily in hallways, breezeways or other high-traffic areas.
12. At no time may
trash be kept on Village Apartment balconies.
Health Care for
Jacksonville University recommends that students who are in need of health care
visit Care Spot - Arlington. Students requesting treatment must present a
valid Jacksonville University ID card and a valid health insurance card at the
time of service. Claims will be filed against the student’s health
insurance on all medical and emergency procedures.
Care Spot - Arlington is located at 1021 Cesary Blvd., Jacksonville, FL.
Students may seek medical treatment at Care Spot –Arlington during the
following times: Monday - Saturday: 8:00am - 8:00pm; Sunday: 8:00am
The University provides free transportation to and from Care Spot -
Arlington for residential students without their own
transportation. Please contact the Residential Life Office (x7538)
or the Resident Advisor (RA) staff on Call in your building
[after-hours] for access to this service.
RA on Call #’s by Building (M-Fri 5pm – 8:30am, Weekends)
Oak Hall: 904-307-0788 & 904-305-1220
Williams/Brest/McGehee/Botts Hall: 904-305-0030 & 904-302-3999
Village Apartments: 904-302-1903 & 904-254-4698
As advised by community
health professionals, students diagnosed with a communicable disease, such as
measles, mumps or chicken pox, will be quarantined in their room or in an
unoccupied residence hall room when available. They will be asked to
remain in their room as much as possible during the period in which they are
contagious. Arrangements will be made to bring them their meals.
All efforts to stop the spread of the disease will be made. The best
protection against such diseases or common infections like the flu is a current
Search and Seizure Policy
Authorized University officials have the ability to enter students’ rooms for
reasons related to normal inspections, maintenance purposes, general safety and
security of the community, and to address policy violations in progress or that
may have occurred. Staff members who need to enter a room during the
performance of their duties will knock and identify themselves. A
resident need not be present for a staff member to enter the room.
Students are reminded that the
Jacksonville University campus is the private property of the University.
When a designee of the Student Life Office, including Residential Life Staff
members and Campus Security Officers, reasonably suspects that suspect items
are contained among a student’s possessions, the student shall be required to
make such possessions (including but not limited to backpacks, locked
containers, motor vehicles, electronic communication via text/email, etc.)
accessible. If a student refuses to give access to his/her possessions or
communication, the suspect items may be confiscated for investigation, and used
in any disciplinary proceedings. Furthermore, any student who refuses to
give such access to his/her possessions may also be immediately banned from
Items prohibited by law or University policy that are present in a student room
will be confiscated by the staff member and used in a disciplinary
proceeding. Such items will not be returned to students.
If a University staff member, who enters a room to perform his or her duties,
has reason to believe:
1. Items prohibited by law or University policy are concealed from view,
2. There is a violation of public law or of University regulations or
3. There is a possibility of imminent hazard to persons or property;
The staff member may
contact the Dean of Students, or designee who shall have the right to
conduct or order a search on University property and premises under emergency
circumstances, and/or when violations of civil or criminal law or University
regulations are in question. Reasonable effort shall be made to have the
student present during any search, and the student shall be informed as to the
reasons for the search and the objects or information sought, except when the
Student Life Office or designee believes that a serious emergency exists.
Smoke Detectors &
Life Safety Equipment
Life safety equipment and devices, such as smoke detectors, fire extinguishers,
exit signs, and fire alarm pull stations are placed in student rooms
and throughout the residential facilities for safety. Any student
found tampering with such equipment in any way will be subject to
a $100.00 fine, with the possibility of further disciplinary action.
Report any damaged or inoperable fire safety equipment to the Residential Life
Office or a Resident Advisor.
*The University reserves the right to adjust the Residential Life Policies as it determines necessary in order to assure fairness, order, efficiency, or the physical and emotional security of individuals*